Central Community High School District #71
7740 Old U.S. 50, Breese, IL 62230
BOARD OF EDUCATION
Monday, August 15, 2016 (7:00 PM)
1.0 Call to Order
2.0 Roll Call
3.0 Approval of Agenda
4.0 Approval of Minutes
5.0 Routine Business
5.1 Financial Report
5.2 Payment of Bills
5.3 Recognition of Visitors / Public Comment
5.4 Communications / Correspondence
6.0 Old Business
6.1 2016 Summer Project Update / Approve Applications for Payment
6.2 Approve 2016-17 Health Insurance Provider and Plan
7.0 New Business
7.1 Review Preliminary FY17 Budget and Approve Budget Hearing
7.2 Approve Music Department Three-Year Plan
7.3 Approve Replacement of HVAC Unit
7.4 Approve Repair of Track Surface Shoulders
7.5 Approve 16-17 School Improvement Plan
7.6 Authorize Extra Duty (Prom Supervisor) Position
7.7 Employ Teacher Aide for In-School Suspension Position
7.8 Employ Assistant Boys Soccer Coach
7.9 Approve Amendment for Health Life Safety Plan
8.0 Principal’s Report
9.0 Executive Session
The regular meeting of the Board of Education of Central Community High School was held on August 15, 2016 at 7:00PM in the boardroom.
Members present were Mike Nettemeier, Mary Lou Voss, Dennis Meier and Tim Richter presided. Mike Strieker, Tina Winkeler and Kris Rickhoff were absent. Visitors included Kelly Ross and Eric Chrostoski.
The agenda was amended and approved on a motion by Voss, second by Meier. Roll call vote: Aye –Mike Nettemeier, Mary Lou Voss, Dennis Meier, Tim Richter. Nay – None
The minutes of the previous meeting were reviewed and approved on a motion by Voss second by Tim. Roll call vote: Aye –Mike Nettemeier, Mary Lou Voss, Dennis Meier, Tim Richter. Nay – None
The financial report was reviewed and accepted on a motion by Richter, second by Voss. Roll call vote: Aye –Mike Nettemeier, Mary Lou Voss, Dennis Meier, Tim Richter. Nay – None
Mr. Meyer briefly reviewed our Faculty and Staff Directory along with a list of Extra Duty. He encouraged you to contact himself or Kent with any questions or concerns first. Mr. Meyer also distributed a copy of the Faculty Handbook and the Student Handbook to the BOE members. Thanks to Kent Jones and his assistant, Chris Shumard, for producing these materials for all of our staff and students. As usual, the Maintenance and Custodial staff should be commended for their work this summer in preparing our facility for the upcoming year. Joe Lampe did a great job coordinating several projects, upgrades, and general maintenance issues this summer. The entire staff did a great job in preparing everything (both inside and outside) and completing the cleaning, waxing, painting, etc. We should be very proud of our facility and grounds. It is well maintained and kept clean with the efforts of our people. Joe Lampe, Mike Thole, Jim Stroot, Clay Szczeblewski, and Mike Hellmann deserve to be commended for their efforts.
The registration format last week worked very well in getting schedules out, completing schedule changes for students, and collecting textbook and activity fees. We have improved our turnout (especially parents) the past few years. Having evening hours on two nights was very convenient for our parents. We collected more this year than we did last year. We also are again emphasizing the completion of physicals for 9th graders prior to attending school. It is important to meet the requirements. The week is a very hectic one for our office staff and they should be commended for their efforts during those days. Mr. Hamon also did an online registration process again this year with parents of athletes. Our goal is to implement an online registration opportunity for all aspects of the process next year.
The Committee to Support Central continues to meet quarterly, promote Central, and work at generating scholarship opportunities for our students. The group is currently discussing methods of promotion for Central programs and activities. We have also offered the Cougar Pride program for the seventh year. Last year, there were fifty-three Gold, Silver, and Bronze level members. The C.S.C. have created several scholarship opportunities for students and contributed to several programs with some of the Cougar Pride contributions.
We have made several upgrades to our technology program this summer. Mrs. Wiegmann and Mrs. Ringwald have worked very hard at setting up new computers in Room 2E and 3E, installing twenty-four additional wireless points, improving our system management, and completing other tasks such as the placement of other various equipment and new software upgrades to all systems. They have done a great deal to enhance our technology system. As usual, it’s been a very busy summer for them and they have done a great job. In addition to the typical summertime work, the Technology Team has met several times this summer to initiate our plans for the One-to-One Chromebook platform and we will be working all year on this project. A “kick-off” release will be placed on our website with information about One-to-One Chromebook Initiative we are undertaking. Throughout the year, we will need to educate our entire school community about this program and continue to convince parents of the importance to pursue this initiative. Just like any other new program, there will be a share of detractors and those who may not agree with the plan. But, there is a strong commitment to the educational importance of this platform in today’s world and to keep up with educating kids with these instructional tools.
We have again subscribed to the Ed Leaders Network that gives us the ability to provide on-line programs to our staff and get verifiable documentation that each has viewed and completed training requirements. Each program fulfills state requirements and teachers and staff can do them during prep periods or even at home. We enrolled in the system early for our staff during the summer so they could complete some of the trainings prior to the start of school and many have done so already. In the past the program has cost approximately $1,200 per year. But this year it is part of the statewide system of support grant through ISBE and the ROE’s to provide online professional development to all public schools and it is free! It allows us the freedom to complete mandatory staff development in a systematic way and not utilize valuable time which we can use for departmental and school improvement purposes.
The Summer 2016 projects have been completed with final installation of parts on the projects done by August 3rd. The walk-through on the locksets with Unterbrink construction was done on Wednesday, August 3rd with a very limited punch list of items addressed. The P.A./Bells/and Clocks were finished a few days before that and are completely operational. The walk-through was held on August 10th. Final paperwork and substantial completion will be developed over the next few weeks. Overall, these were very good projects with only minor problems and issues. Those that did develop were rectified in a positive manner with the contractors. A motion to approve payment #3 to Unterbrink Construction for $3966.30 was made by Voss, second by Meier. Roll call vote: Aye –Mike Nettemeier, Mary Lou Voss, Dennis Meier, Tim Richter. Nay – None
The Health Insurance Committee met for a second time to review proposals from a second provider. Our current provider is Blue Cross/Blue Shield but their renewal figures were very high this year. The committee chose to seek alternatives with the help of Mr. Dan Imming of the Imming Insurance Agency. It was the decision of the committee to choose a switch to Aetna (GHP Coventry) for the upcoming year. The plan and coverage levels proposed were extremely similar to those of last year. We have been with GHP in the past
(before their consolidation with Aetna) and anticipate no issues with our new provider. A motion to approve 2016-17 Health Insurance provider and plan was made by Richter, second by Meier. Roll call vote: Aye –Mike Nettemeier, Mary Lou Voss, Dennis Meier, Tim Richter. Nay – None
Becky Boeschen reviewed the preliminary FY 17 Budget figures and. Instability in state funding continues to create difficulty in preparing an effective budget. Our revenue stream in state aid and reimbursement payments is inconsistent at best and knowing what to calculate for a fiscal year is often a guess. General State Aid calculations have little room to drop anymore and have actually increased this year. The new “stop-gap” budget passed by the legislature actually has fully funded levels in it, but it is basically a temporary budget and we don’t know whether disbursements will be made. Local sources of revenue are the easiest to predict and we have received those figures. Just like last year, we may have a net reduction in revenue this year. As always, we will plan for revenue streams that are low and deal with them accordingly. It is in expenditures where we have a better grasp on budget figures. We will have additional salary and benefit expenses due to raises and costs of operation. As we always do, efforts will continue to be on efficiency and to control expenditures in all areas. We will undoubtedly need to transfer funds in order to create better balances in the Education Fund but want to wait to decide if and how much we want to transfer. We may have to look at budgeting some areas more closely than in the past and there might be some recommendations on programs during the year.
We are working hard to bring you balanced budgets in most of our individual funds. An overall balanced budget may be possible … but it will be difficult in some funds without transfers and some decision making. A motion to accept preliminary FY17 budget and set hearing for September 19 at 6:45 was made by Richter, second by Voss. Roll call vote: Aye –Mary Lou Voss, Dennis Meier, Tim Richter. Nay – Mike Nettemeier
Mr. Eric Chrostoski presented a new three-year plan for the Music. The Music program is a considerable department for fiscal investment. Mr. Chrostoski offered 3 different financial plans. A motion to approve music department's three-year plan (option B) was made by Richter, second by Voss. Roll call vote: Aye –Mike Nettemeier, Mary Lou Voss, Dennis Meier, Tim Richter. Nay – None
We have had another HVAC Unit over east wing come up with serious problems that are considerable enough to require replacement since repair is very costly. We have received a proposal for replacement from Baer Heating and Cooling for the unit. This amount was budgeted in FY17. A motion to approve replacement of HVAC unit was made by Voss, second by Richter. Roll call vote: Aye –Mike Nettemeier, Mary Lou Voss, Dennis Meier, Tim Richter. Nay – None
During an earlier meeting, we discussed the deterioration to the shoulder of the track surface. The problem is that the asphalt of the edges of the track are breaking down which are causing the rubberized edges of the track to be unsupported. The important part is the rubberized surface. After discussing with the track company and asphalt specialists, it appears that two choices are available. (Using asphalt under the edges is cost prohibitive and short term.) Our two choices include the usage of dirt or compacted rock. The individuals we have talked to feel that compacted rock is more solid and will withstand weather better for longer. A motion to approve repair of track surface shoulders was made by Richter, second by Meier. Roll call vote: Aye –Mike Nettemeier, Mary Lou Voss, Dennis Meier, Tim Richter. Nay – None The BOE also asked Mr. Meyer to question the product used on this project.
A motion to approve 16-17 School Improvement Plan was made by Voss, second by Meier. Roll call vote: Aye –Mike Nettemeier, Mary Lou Voss, Dennis Meier, Tim Richter. Nay – None
A motion to authorize advertisement of Prom Supervisor position was made by Richter, second by Voss. Roll call vote: Aye –Mike Nettemeier, Mary Lou Voss, Dennis Meier, Tim Richter. Nay – None
A motion to employ Greg Ratermann for the In-School suspension supervisor and parking lot supervisor was made by Voss, second by Richter. Roll call vote: Aye –Mike Nettemeier, Mary Lou Voss, Dennis Meier, Tim Richter. Nay – None
Mr. Jones was not in attendance due to the Freshmen Orientation events. His report was distributed before the meeting for review.
The board entered into closed session at 8:53 PM on a motion by Voss; second by Meier to discuss special education placements, extra route for special ed student, Alumni football game and property tax group. Roll call vote: Aye –Mike Nettemeier, Mary Lou Voss, Dennis Meier, Tim Richter. Nay – None
The board entered back into regular session at 9:18 PM on a motion by Richter, second by Voss. Roll call vote: Aye –Mike Nettemeier, Mary Lou Voss, Dennis Meier, Tim Richter. Nay – None
The board adjourned at 9:19 PM on a motion by Voss; second by Meier. Roll call vote: Aye –Mike Nettemeier, Mary Lou Voss, Dennis Meier, Tim Richter. Nay – None
Mike Nettemeier Mike Strieker
Board President Board Secretary