Central Community High School District #71

7740 Old U.S. 50, Breese, IL  62230

 

BOARD OF EDUCATION

REGULAR MEETING

Tuesday, February 19, 2008

7:30 PM

 

AGENDA

 

1.0       Call to Order

 

2.0              Roll Call

 

3.0              Approval of Agenda

 

4.0              Approval of Minutes

 

5.0              Routine Business

5.1              Financial Report

5.2              Payment of Bills

5.3              Recognition of Visitors / Public Comment

5.4              Communications / Correspondence

5.5              Information

 

6.0              Old Business

6.1              Approve Summer 08 Project Specifications and

     Letting of Bids

                       

7.0              New Business

7.1              Approve Electronic Funds Transfer Resolution 

7.2              Approve Title I E-Plan

7.3              Authorize Solicitation of Renewal on Duplicating Equipment Lease

7.4              Accept Resignation for Extra Duty Assignment

7.5              Employ Volunteer Assistant Girls Soccer Coach

7.6              Set Hearing Date on Award of Third-Party Contract

7.7              Approve Hourly Wage Rates and Non-certified Agreement

7.8              Evaluation of the Superintendent

7.9              Approval of Agreement on Phone Notification System

 

8.0              Principal’s Report

 

9.0       Executive Session

 

10.0     Adjournment

 

 

 

 

The regular meeting of the Board of Education of Central Community High School was held on February 19,  2008 at 7:30 PM in the boardroom. 

 

Members present were Mary Lou Voss, Dave Wellen, Tina Winkeler, Rick Taphorn, Mike Nettemeier and Tim Richter presided.   Mike Strieker was absent.  Visitors included Katie Florczyk (IEA representative), Todd Jones, Kelly Ross, Sarah Fletcher, Devyn Essenpreis, Michelle Essenpreis, Bart Essenpreis, Robert Albers, Joshua Albers, Janice Albers, Crystal Albers, Ehrin Erickson, Arnie Steinkamp, Gary Kreke, Linda Kelly, Cody Noonan and Justin Kelly.  

 

The revised agenda with the addition of a volunteer coach on 7.5 and adding 7.9 Approval of Agreement on Phone Notification System was approved on a motion by Dave Wellen, second by Rick Taphorn.  Roll call vote:  Aye –Tim Richter, Tina Winkeler, Mary Lou Voss, Dave Wellen, Rick Taphorn, Mike Nettemeier.  Nay – None

 

The minutes of the previous meeting were reviewed and approved on a motion by Mike Nettemeier, second by Tim Richter.  Roll call vote:  Aye –Tim Richter, Tina Winkeler, Mary Lou Voss, Dave Wellen, Rick Taphorn, Mike Nettemeier.  Nay – None

 

The financial report was reviewed and accepted on a motion by Tina Winkeler, second by Dave Wellen.  Roll call vote:  Aye –Tim Richter, Tina Winkeler, Mary Lou Voss, Dave Wellen, Rick Taphorn, Mike Nettemeier.  Nay – None

 

Janice Albers spoke to the Board on behalf of a group of people representing the addition of Bowling as a sport at Central High School.  Ms. Albers requested the addition of Bowling to Central’s sports and the reasoning behind their request.  Her comments included “costs would be limited to coaching salary and transportation” and that the equipment would be the responsibility of the student.  Ms. Albers reported some of the positive affects it could have on Central students.  After Ms. Albers comments, the Board thanked her and the others for coming.  It would be discussed by the Board.

 

SUPERINTENDENT’S REPORT:

 

There were many congratulatory letters sent out to the feeder schools on their recent success with sports activities.  Also, a congratulatory letter was sent to the parents of Angela Witte.  Angela Witte placed 4th in State at the IMEA State competition with the flute.   

 

Statements of Economic Interest were collected from the Board as well as Mr. Jones.  These forms are filed with the County Clerk’s office. 

 

Currently we still have 128 students still owing student fees.  Included in the 128 students are 33 seniors.  A third letter will go out in March to try to collect the outstanding fees. 

 

The Illinois Association of School Boards is hosting their Semi-Annual Conference and Dinner Meeting on Tuesday, March 4th at 5:30 PM at Breese Elementary District #12.  Most Board members as well as Mr. Meyer and Becky Boeschen will be in attendance of this conference, taking advantage of the closeness of the venue.   

 

The Regional Office of Education held its compliance visit on January 24th.  Only six items of concern were brought to Mr. Meyer’s attention.  Of the six items, none of them were “non-compliance” items.  Most of the concerns were issues with the personnel files – copies of official transcripts on file for certified personnel, proof of TB Test in physical examinations on file for personnel, paraprofessional statement for non-certified personnel on file and notice of enrollment and withdrawal of bilingual students.  Also completed during the visit was the Health/Life Safety review of the facilities.  We received no citations or violations of any single item on the list.  Great job by the staff and especially our maintenance crew.

 

PLAN and EXPLORE test results have been received.  Mr. Meyer and Mr. Jones were very impressed with the result package received.  The summary of the results provided more detail than we have received in the past.  This will help Central detect trouble areas that need to be improved.  Overall, Mr. Meyer and Mr. Jones are pleased with the decision to switch from the Iowa testing to the PLAN and EXPLORE testing.

 

Mr. Meyer continues to make contact with potential representatives to sit on the “Committee to Support Central”.  He will keep all informed on his progress.

 

Duane Eversgerd and the maintenance group are “going GREEN”.  By May 9th, it will be required to use chemicals if available that are environmentally safe.  Duane has been talking with a company called Canon about some environmentally safe products our maintenance staff could utilize. 

 

The Illinois State Board of Education released our Financial Profile Designation.  Central has received the “Financial Recognition”, which actually means we scored a 3.9 out of 4.0.  The one area that we lost a point on was the “Daily Cash on Hand”.  We are currently operation at 122 days of funds.  It will take 180 operating days of funds to receive a full point in that area.  The report also indicated that Central’s Per Capita Tuition Charge rate for the year is $8,236.84.  

 

Mr. Meyer reminded the Board about the upcoming PAWS auction on March 1st.  Over 130 basked have been submitted, some of them created by our Central “family”.  The office has tickets and raffle tickets for anyone who wants to purchase them.   

 

Todd Jones of Mevert Professional presented specs for two of the three 08 Summer Projects.  It was learned that the new fire alarm system will be compatible with the current system that was added with the new addition.  The new system will be easily tracked by device.   Todd mentioned that legally the old system will have to stay active until they are ready to use the new system.  The estimated dates for the fire alarm system begin June 1st with a completion date of August 1st.  Todd also discussed the Track Resurface project.  This will include removing the existing surface and replacing it with a monolithic polyurethane base mat.  The process uses a piece of equipment that decreases the risk of human error.  Todd also questioned the Board if they wanted an Alternative bid for a Structural Spray Wearing Course.  This will enhance the life of the track.  Track Resurfacing dates are June 2nd – July 18th, weather permitting.  The pre-bid meeting for both projects will be on March 6th and the Opening of Bids will be on March 13th.  A motion to approve specifications and authorize the letting of bids for Fire Alarm Systems and the Track Resurface (with the Alternate Bid) projects was made by Dave Wellen, second by Rick Taphorn.  Roll call vote:  Aye –Tim Richter, Tina Winkeler, Mary Lou Voss, Dave Wellen, Rick Taphorn, Mike Nettemeier.  Nay – None

 

All funds from the ISBE are electronically transferred through the Regional Office of Education to Central.  It is time to renew the annual agreement with the ISBE.  A motion to adopt the current procedure for the electronic transfer of funds from the ISBE through the Regional Office of Education was made by Mike Nettemeier, second by Dave Wellen.  Roll call vote:  Aye –Tim Richter, Tina Winkeler, Mary Lou Voss, Dave Wellen, Rick Taphorn, Mike Nettemeier.  Nay – None

 

Mrs. Ami Shanafelt (Title I Director) attended the NCLB conference recently.  She is required to create a Title I E-Plan through the University of Northern Illinois database system.  The Board members have received a copy of the plan.  The submit date for the plan is February 29th.  A motion to approve the Title I E-Plan submitted by Mrs. Shanafelt was made by Dave Wellen, second by Tim Richter.  Roll call vote:  Aye –Tim Richter, Tina Winkeler, Mary Lou Voss, Dave Wellen, Rick Taphorn, Mike Nettemeier.  Nay – None

 

Central’s duplicating equipment contract will expire in June 2008.  Overall, Mr. Meyer is very pleased with our current contract with DaCom Corporation.  We have produced over 1.1 million copies this year.  And the equipment has held up very well.  This is paid for out of the Technology Budget.  A motion to authorize Mr. Meyer to request a renewal proposal for duplicating equipment from DaCom Corporation for another 3-year period was made by Rick Taphorn, second by Dave Wellen.  Roll call vote:  Aye –Tim Richter, Tina Winkeler, Mary Lou Voss, Dave Wellen, Rick Taphorn, Mike Nettemeier.  Nay – None

 

Lori Kuper submitted a letter of resignation for Pom-pon sponsor.  A motion to accept resignation of Lori Kuper for the Pom-pon sponsor was made by Tim Richter, second by Tina Winkeler.    Roll call vote:  Aye –Tim Richter, Tina Winkeler, Mary Lou Voss, Dave Wellen, Rick Taphorn, Mike Nettemeier.  Nay – None

 

Mr. Meyer has received 2 notifications of volunteer coaches.  Ms. Jill Wolfmeyer, who is a student teacher for Mr. Kruse, has expressed an interest to help with the Girls Soccer program.  Ms. Wolfmeyer was very active in high school and college with soccer.  Also, Ms. Kelly Hasheider has expressed an interest in helping Ms. Witte with softball.  Ms. Hasheider assists Mr. Rueter currently with Girls Basketball.  A motion to employ Ms. Jill Wolfmeyer and Ms. Kelly Hasheider as Volunteer coaches for Girls Soccer and Softball respectively was made by Rick Taphorn, second by Mike Nettemeier.   Roll call vote:  Aye –Tim Richter, Tina Winkeler, Mary Lou Voss, Dave Wellen, Rick Taphorn, Mike Nettemeier.  Nay – None

 

A new law requires Central to hold a hearing for the purposes of awarding a Third-Party Contracts.  A motion to set a hearing date of March 17th at 7:15 PM for the purpose of awarding a Third-Party Contract for transportation was made by Dave Wellen, second by Tina Winkeler.  Roll call vote:  Aye –Tim Richter, Tina Winkeler, Mary Lou Voss, Dave Wellen, Rick Taphorn, Mike Nettemeier.  Nay – None

 

Hourly wage increases for the non-certified employees will be set next month, as well as the re-employment of these employees.

 

Mr. Meyer distributed to each Board member a self-evaluation for himself and an evaluation form to be completed by each member and mailed to Mike Strieker, Board Secretary.  Mike will tabulate the results and present the evaluation summary to the Board next month in Executive Session.

 

Mr. Meyer and Mr. Jones talked to a company called Alert Now.  This company deals with phone notification systems.  They are currently in 49 states.  This system would allow Central to contact students, parents, faculty and/or Board Members at different scenarios within seconds.  The most common use of this product is for cancellation of school days (snow days).  Alert Now offers other option that other companies do not offer.  We would be able to contact anyone via phone number, text message or email.  It allows 5 different email addresses and 15 different phone #’s for each student, with each number prioritized.   This system also has unlimited lists that can be created; i.e. sports teams, different classes, teachers only, Board Members only, etc.   Any alert can be launched by an authorized person by phone, internet or a 24-hour emergency contact.  They also provide a “Parent Portal” which allows the parent to change any phone numbers if needed.  The cost would only be $2.50 per student, which also includes the contacts for teachers, faculty and Board Members.  This expense could either be covered under Technology or Tort Fund.    The implementation date would be June 1st.  A motion to approve the purchase of Alert Now Phone Notification System for $2.50 per student for 3 years with the implementation date of June 1st was made by Rick Taphorn, second by Tim Richter.  Roll call vote:  Aye –Tim Richter, Tina Winkeler, Mary Lou Voss, Dave Wellen, Rick Taphorn, Mike Nettemeier.  Nay – None

 

PRINCIPAL’S REPORT:

 

Eight Grade Information Night was held at Central Wednesday, January 30th.  Over 130 packets were distributed and several others mailed out to parents.  A big “thank you” to Chris Shumard for putting together the packets that were distributed.  Ms. Voytas also needs to be thanked for her organizing of all the extra-curricular booths that were set up in the new gym.  Mr. Jones commented that the turnout for these booths was very impressive.       

 

Central’s HOSA organization held a blood drive on February 7th.  Enough units of blood were donated to help 200 patients in need.            

 

The Lady Cougar basketball team were defeated by Rochester in the Sectional championship on February 14th.  Last year, Central defeated Rochester for the State Title.  Congratulations to Coach Rueter and his players for a great season.       

 

Mr. Jones will be meeting with some of the school improvement team on Wednesday, February 20 to discuss strategies designed to improve student preparation for the P.S.A.E. testing.  The Juniors will be taking this test in April.   

 

The board entered into closed session at 9:45 PM to discuss Personnel Matters and the Purchase of Property on a motion by Dave Wellen, second by Rick Taphorn.  Roll call vote:  Aye –Tim Richter, Tina Winkeler, Mary Lou Voss, Dave Wellen, Rick Taphorn, Mike Nettemeier.  Nay – None

 

The board returned to open session at 10:45 PM on a motion by Dave Wellen, second by Rick Taphorn.  Roll call vote:  Aye –Tim Richter, Tina Winkeler, Mary Lou Voss, Dave Wellen, Rick Taphorn, Mike Nettemeier.  Nay – None

 

The board adjourned at 10:48 PM. on a motion by Tim Richter, second by Dave Wellen.  Roll call vote:  Aye –Tim Richter, Tina Winkeler, Mary Lou Voss, Dave Wellen, Rick Taphorn, Mike Nettemeier.  Nay – None

 

 

 

Mary Lou Voss                     Mike Strieker          

Board President                                    Board Secretary