Central Community High School District #71

7740 Old U.S. 50, Breese, IL  62230

 

BOARD OF EDUCATION

REGULAR MEETING

Tuesday, January 22, 2008

7:30 PM

 

AGENDA

 

1.0       Call to Order

 

2.0              Roll Call

 

3.0              Approval of Agenda

 

4.0              Approval of Minutes

4.1              Approval of Executive Session Minutes

 

5.0              Routine Business

5.1              Financial Report

5.2              Payment of Bills

5.3              Recognition of Visitors / Public Comment

5.4              Communications / Correspondence

5.5              Information

 

6.0              Old Business

6.1              Update on Summer 08 Projects

6.2              Approve Collection Development Policy

 

7.0              New Business

7.1              Approve Employment of Volunteer Coaches

7.2              Authorize Research on PAWS Project

7.3              Review Loss Prevention Report

7.4              Approve Appraisal of Facilities and Contents

7.5              Authorize Preparation of Specifications and Letting of Bids for Transportation Services

7.6              Authorize Preparation of Recommendation on Non-Certified Wages

 

8.0              Principal’s Report

 

9.0       Executive Session

 

10.0     Adjournment

 

 

The regular meeting of the Board of Education of Central Community Hgih School was held on January 22,  2008 at 7:30 P.M. in the boardroom. 

 

Members present were Mary Lou Voss, Dave Wellen, Mike Strieker, Tina Winkeler, Rick Taphorn and Tim Richter presided.   Mike Nettemeier arrived at 7:42 P.M.  Visitors included Rachel Faust (IEA representative) and Kelly Ross. 

 

The agenda was approved on a motion by Rick Taphorn, second by Dave Wellen.  Roll call vote:  Aye – Mike Strieker, Tim Richter, Tina Winkeler, Mary Lou Voss, Dave Wellen, Rick Taphorn.  Nay – None

 

The minutes of the previous meeting were reviewed and approved on a motion by Tina Winkeler, second by Tim Richter.  Roll call vote:  Aye – Mike Strieker, Tim Richter, Tina Winkeler, Mary Lou Voss, Dave Wellen, Rick Taphorn.  Nay – None

 

The executive session minutes from prior six months were reviewed and approved on a motion by Dave Wellen, second by Tim Richter.  Roll call vote:  Aye – Mike Strieker, Tim Richter, Tina Winkeler, Mary Lou Voss, Dave Wellen, Rick Taphorn.  Nay – None

 

The financial report was reviewed and accepted on a motion by Tina Winkeler, second by Rick Taphorn.  Roll call vote:  Aye – Mike Strieker, Tim Richter, Tina Winkeler, Mary Lou Voss, Dave Wellen, Rick Taphorn and Mike Nettemeier.  Nay – None

 

SUPERINTENDENT’S REPORT:

 

The Regional Office of Education annual School Board Dinner Meeting will be held Monday, February 4th.  All Board Members and Mr. Meyer will be in attendance.  The meeting will be held at the Microtel Convention Center in Carlyle. 

 

There is still over $23,000 of outstanding fees to be collected.  A second letter was sent to those students.  Mr. Meyer stated that he does get a check in the mail at least every day.  The outstanding amount is higher than last year but we do have few students who owe money.  That is due to the increase in fees for the 07-08 school year. 

 

The new Chevy van was picked up on Thursday, January 17.  The trade-in was dropped off with a little over 42,000 miles.  We had budgeted $20,000 for a new van.  We weren’t expecting to get a discounted freight charge as low as we got.  The new van is bigger and has the option for more seats.  However, we will use it as an 8-passenger van.

 

A representative from the Illinois State Board of Education was at Central January 15 – January 22 to review the 2005-2006 Transportation figures as well as the 2007-2008 Title I and Title II programs.  In all, the representative stated that the audit was pretty clean.  He discussed with Mr. Meyer and Becky Boeschen the few citations he did find.  The citations were minor and were “quick fixes”.  We will be getting a summary report from them in May. 

 

A Compliance Review is also scheduled for January 24th and 25th.  This focus is on policies and procedures.  Keri Garrett started a process (mini-compliance), which cycles full audits every other year. 

 

Mr. Meyer discussed the New Illinois School Law for 2008.  Included were laws regarding 3rd party contracts.  This will affect us with our transportation services as well as our food service.  Revisions/changes to the SB538 involves the use of our school facility.  We have made the appropriate changes for the bill.  Senate Bill 1463 discusses “reflection time”.  

 

The Governor has signed the Budget Implementation Bill making effective the legislative budget action of last fall.  The $400 increase per student in General Aid payments will be retroactive back to July 2007. This will result in over $240 million increase in payments payable to us in the last 11 payments of the fiscal year.  There has also been some talk that the 23rd and 24th payment will not arrive on time.  We will also get more funds for Special Education Personnel. 

 

Mr. Meyer has done some research on the Board Advisory Board.  He plans to develop a collection of participants over the next few months.  If anyone has any idea of participants, please notify Mr. Meyer. 

 

There has been a continuous problems with getting timely results on criminal background checks for new employees.  We have a few employees who started in July who have went to get their finger prints and we have still not received their results.  Keri Garrett proposed purchasing equipment and software to do the background checks and finger printing at the ROE.  It guarantees 24-48 hours results.  The districts would share the expense of the equipment purchase and would still have to pay for the background checks.  However, the timely results would be beneficial.  There would be 2 machines purchased – one for the Carlyle office and one for the Salem office.  There would be one trained employee at each office to administer the finger printing.  Mr. Meyer will update everyone as information is received. 

 

Mr. Meyer reviewed briefly the 2007-08 Seniority List.  The purpose of a Seniority List basically is for RIF purposes.  Mr. Meyer distributes this list to the current teachers and informs them that they are responsible for informing him of any changes that need to be made to the list. 

 

Todd Jones of Mevert Professional is working on the specifications for the Summer 08 projects, which include a new Fire Alarm system, replacing the track surface and a surveillance system.  He has also brought in surveillance consultants to develop expectation and plans.  All cameras will be digital, with up to 32 cameras needed.  Todd will bring the plans back in February to discuss. 

 

A motion to approve the Collection Development policy for our library was made by Tina Winkeler, second by Dave Wellen.  Roll call vote:  Aye – Mike Strieker, Tim Richter, Tina Winkeler, Mary Lou Voss, Dave Wellen, Rick Taphorn and Mike Nettemeier.  Nay – None

 

The Athletic Department is requesting employment of 2 volunteer coaches for Track.  A motion to employ Ms. Kristen Rueter and Mr. Jon Howard as volunteer track coaches was made by Mike Strieker, second by Rick Taphorn.  Roll call vote:  Aye – Mike Strieker, Tim Richter, Tina Winkeler, Mary Lou Voss, Dave Wellen, Rick Taphorn and Mike Nettemeier.  Nay – None.  Ms. Rueter is the wife of our Girls Basketball Coach, Mr. Nathan Rueter.  She has participated and was a standout in track in both high school and college at Illinois State University.  Mr. Howard is already familiar to the Central family.  He is the in-school suspension supervisor as well as an assistant football coach at Central.  Like Ms. Rueter, Mr. Howard was also a high school and collegiate standout in track. 

 

The PAWS Organization continues to focus on the upcoming auction.   Proceeds from this event will help pay for a new digital marquee in front our building.  PAWS members continue to inquire about a full restroom facility at the football/track/softball fields.  Their expectations would to either fully fund this project or combine efforts with the school to fund it.  This project would be very costly because of codes and construction - the major issue being the sewer.  Research will be needed eventually to pursue this project.  A motion to authorize expenditures needed to research a full restroom facility at the football/track/softball areas with a cap spending of $800 was made by Rick Taphorn, second by Mike Nettemeier.  Roll call vote:  Aye – Mike Strieker, Tim Richter, Tina Winkeler, Mary Lou Voss, Dave Wellen, Rick Taphorn and Mike Nettemeier.  Nay – None

 

A representative from Gallagher Bassett completed a Physical Hazard Survey and Loss Prevention Report for Central.  This is a standard program requested by the Prairie State Insurance Cooperative for the purpose of helping school districts minimize their Property Casualty and Workers Compensation claims.  The report listed recommendations, not requirements, that would lower the risk of any claims.  Those recommendations included a monthly inspection of the interior/exterior building’s exit signs, inspection of the football and baseball fields before each game, copies of drivers license for all personnel driving school vehicles.  Mr. Meyer will discuss with Duane Eversgerd these recommendations. 

 

Mr. Meyer received a proposal from the Gallagher Bassett Services Appraisal Division for the completion of an appraisal for all facilities and contents of the property.  The appraisal would cost $2450 for an itemized appraisal for the first initial appraisal.  An annual updated appraisal would then only cost $250.  A motion to approve the appraisal of the school facilities and all contents was made by Mike Nettemeier, second by Tim Richter.  Roll call vote:  Aye – Mike Strieker, Tim Richter, Tina Winkeler, Mary Lou Voss, Dave Wellen, Rick Taphorn and Mike Nettemeier.  Nay – None

 

Transportation Agreements will be expiring on June 30th of 2008.  We are currently on a three-year term with the agreements.  A motion to authorize Mr. Meyer to prepare specifications and the letting of bids for transportation services for the next three years was made by Rick Taphorn, second by Mike Strieker.  Roll call vote:  Aye – Mike Strieker, Tim Richter, Tina Winkeler, Mary Lou Voss, Dave Wellen, Rick Taphorn and Mike Nettemeier.  Nay – None.  This will allow Mr. Meyer a few months to gather the information.

 

A discussion was held on the process the Board would like to take in handling the annual increase in hourly wage rates for non-certified employees.  It was decided that the process in place last year was fine.  A motion to authorize Mr. Meyer to prepare the recommendations for the annual increases for the non-certified employees was made by Rick Taphorn, second by Tina Winkeler.  Roll call vote:  Aye – Mike Strieker, Tim Richter, Tina Winkeler, Mary Lou Voss, Dave Wellen, Rick Taphorn and Mike Nettemeier.  Nay – None. 

 

PRINCIPAL’S REPORT:

 

Eight Grade Information Night will be held at Central Wednesday, January 30th from 6:30 to 7:30 P.M.  Several extra-curricular groups will have booths set up and will be available to the students and their parents that night.     

 

Mr. Jones is beginning his second round of evaluations for non-tenured staff members.  Central currently has 11 non-tenured faculty members.  There were 13 tenured teachers scheduled for evaluations this year, all which have been completed with the exception of one.          

 

Central will be holding a second open house on March 25th.  Mrs. Spencer will also be running a book fair at this time.     

 

Mr. Jones asked the Board for a volunteer to sit on the Student Handbook Review committee.  Dave Wellen has agreed to stay on the committee for one more year.  The committee consists of a student, teacher, parent, Title I parent, Board and administration representation. 

 

Enrollment numbers are down at the end of December.  This results from 19 early graduates.

 

The board entered into closed session at 9:10 p.m. to discuss Personnel Matters and the Purchase of Property on a motion by Dave Wellen, second by Rick Taphorn.  Roll call vote:  Aye – Mike Strieker, Tim Richter, Tina Winkeler, Mary Lou Voss, Dave Wellen, Rick Taphorn and Mike Nettemeier.  Nay – None

 

The board returned to open session at 9:40 p.m. on a motion by Rick Taphorn, second by Dave Wellen.  Roll call vote:  Aye – Mike Strieker, Tim Richter, Tina Winkeler, Mary Lou Voss, Dave Wellen, Rick Taphorn and Mike Nettemeier.  Nay – None

 

The board adjourned at 9:42 P.M. on a motion by Mike Nettemeier, second by Rick Taphorn.  Roll call vote:  Aye – Mike Strieker, Tim Richter, Tina Winkeler, Mary Lou Voss, Dave Wellen, Rick Taphorn and Mike Nettemeier.  Nay – None

 

Mary Lou Voss                     Mike Strieker          

Board President                                    Board Secretary