Central Community High School District #71

7740 Old U.S. 50, Breese, IL  62230

 

BOARD OF EDUCATION

REGULAR MEETING

* Tuesday, January 22, 2013 *

7:30 PM

 

AGENDA

 

1.0       Call to Order

 

2.0              Roll Call

 

3.0              Approval of Agenda

 

4.0              Approval of Minutes

4.1              Approval of Executive Session Minutes

 

5.0              Routine Business

5.1              Financial Report

5.2              Payment of Bills

5.3              Recognition of Visitors / Public Comment

5.4              Communications / Correspondence

5.5              Information

 

6.0              Old Business

6.1              Summer 2013 Project Update

6.2              Update on Village of Germantown Request for Extension of Tax Increment Finance Agreement

 

7.0              New Business

7.1              First Reading of Revised Field Trip/Overnight Trip Policy

7.2              Authorize Specifications and Letting of Bids on Lawn Mower

7.3              Approve Purchase of New Sound System by PAWS Organization

7.4              Authorize Advertisement of Music Position

7.5              Employ Assistant Baseball Coach

7.6              Employ Assistant Football Coach

7.7              Employ Volunteer Assistant Softball Coach

7.8              Approve Expedited Method for Collective Bargaining Agreement

 

8.0              Principal’s Report

 

9.0       Executive Session

 

10.0     Adjournment

 

 

The regular meeting of the Board of Education of Central Community High School was held on January 22, 2013 at 7:30PM in the boardroom. 

 

Members present were Mary Lou Voss, Dave Wellen, Mike Nettemeier, Tim Richter and Rick Taphorn presided.  Visitors included Todd Jones, Chrissy Toennies and Kelly Ross.

 

The agenda was amended and approved on a motion by Tim Richter, second by Rick Taphorn.  Roll call vote:  Aye –Mary Lou Voss, Dave Wellen, Mike Nettemeier, Tim Richter, Rick Taphorn.  Nay – None

 

The minutes of the previous meeting were reviewed and approved on a motion by Mike Nettemeier, second by Rick Taphorn.  Roll call vote:  Aye –Mary Lou Voss, Dave Wellen, Mike Nettemeier, Rick Taphorn.  Nay – None   Abstain – Tim Richter

 

The closed session minutes of the previous 6 months were opened on a motion by Tim Richter, second by Dave Wellen.  Roll call vote:  Aye –Mary Lou Voss, Dave Wellen, Mike Nettemeier, Tim Richter, Rick Taphorn.  Nay – None

 

The financial report was reviewed and accepted on a motion by Mike Nettemeier, second by Rick Taphorn.  Roll call vote:  Aye –Mary Lou Voss, Dave Wellen, Mike Nettemeier, Tim Richter, Rick Taphorn.  Nay – None

 

SUPERINTENDENT’S REPORT:                   

 

We have 49 senior students with a very large outstanding debt.  We have sent the second collection notices to all families.  Our current outstanding student fees is $37000. This year, the elementary districts felt a greater need to utilize the date for other activities such as transitioning to Common Core Standards so at our January early dismissal, our faculty did some of the same activities in subject area meetings, curriculum mapping, or curriculum study.   Language arts began unpacking their common core standards.  Mr. Meyer visited the area grade schools to speak to the 8th graders about the EXPORE Test that they administered on January 18th.  The visits went extremely well and the testing will provide us with valuable information.  We have received our annual Health/Life Safety report from the Regional Office of Education.  The review was completed by Brian Guthrie during the Compliance Visit on September 24th.  We were found to be in violation of no HLS requirements and only one very minor area of concern was cited. 

 

Mr. Meyer was pleased to inform the BOE that we received the Financial Profile Designation from the ISBE and we received a perfect 4.0.  Our designation falls under the highest possible rating of “Financial Recognition”.  We had no reduction for the “Cash on Hand” designation as during the past few years because we now have 191.52 days of operational funds in reserve. 

 

Mr. Todd Jones of FGM Architects has been working on the preparation of specifications on the renovation of the Commons Area.  One issue that we have begun to encounter is the depth of the proposed terrazzo flooring and transitional areas to doors and other areas of the building.  The exterior doors are deteriorating and will need to be replaced.  They are starting to rot off at the frame meeting the floor.  This will affect the new flooring.  Todd thinks we will be able to send in for an amendment for health life safety for doors and for replacing the floor.  Todd also discussed an option to paint over the existing brick instead of installing the drywall.  This will save money for the project.  Most of the area where there is carpet, there is concrete block behind it, not dry wall.  We will also need to think about installing sound panels for the commons area to silence the sound.  There was also discussion about floor design with the terrazzo flooring.  Todd will send Mr. Meyer some options with the floor design.    

 

The BOE agreed to counter offer the Village of Germantown on their request for an extension to the Tax Increment Finance agreement currently in place. Our counter offer back to the village is $5000. The agreement will extend another twelve years onto the original agreement put in place in 1997.  (We have six remaining years so any agreement will actually affect eighteen years of the TIF.)  Germantown is okay with doing other capital improvements if we don’t use it for parking lots.  Germantown Elementary has not formally approved their agreement with village of Germantown.  Mr. Meyer will send a letter with the BOE’s counter offer. 

 

Over the past six months, the Prairie State Insurance Cooperative has been recommending a review by member of their districts policies and procedures on student trips (especially those with overnight stays).  Mr. Meyer reviewed our policies and found that we need to make some improvements to the Board Policy Manual and some procedural matters.  After consulting with Mr. Brian Braun, Mr. Meyer presented a new policy including other recommendations that will be excellent ideas for C.C.H.S. field trips and overnight trips that we utilize with students.  They were presented as first reading and discussion, followed by approval next month.   

 

Our current lawn mower, purchased in the Spring of 2009, has completed four full seasons.  We have 1230 hours on current lawn mower.  It has accumulated a lot of hours and is beginning to run some maintenance costs.  We have budgeted $10000 for a new mower and would like to make a purchase to keep the best possible mowing equipment.  A motion to seek bids for new lawn mower was made by Tim Richter, second by Mike Nettemeier.  Roll call vote:  Aye –Mary Lou Voss, Dave Wellen, Mike Nettemeier, Tim Richter, Rick Taphorn.  Nay – None

 

The PAWS Organization is considering the purchase of a sound system for the East Gymnasium.  PAWS is willing to donate $8000.  At times throughout the year, we have events, presentations, programs, awards ceremonies, and games that would be enhanced by a sound system.  Presently, we have to use a portable system that is of lower quality, directional, and inconvenient.  Mr. Meyer is seeking bids for the system.  The only bid that came in currently is $12000. It might also be necessary for us to provide some portion of the funds depending upon the expense and quality of product. A motion to approve donation from PAWS for East gym sound system was made by Mike Nettemeier, second by Tim Richter.  Roll call vote:  Aye –Mary Lou Voss, Dave Wellen, Mike Nettemeier, Tim Richter, Rick Taphorn.  Nay – None

 

Mr. Meyer discussed Ms. Vickie Voytas’ retirement in May, and the position open for a Music Teacher at the end of the school year.  We have some considerations for the special circumstances of the position that Ms. Voytas held.  We currently have Ms. Voytas in 4 teaching hours, the rest of the time she his counseling.  We will be offering Chorus next year.  And the position next year will also include a study hall and a supervision of lunch.  A motion to open, advertise and interview for a new teacher replacing Ms. Voytas was made by Dave Wellen, second by Rick Taphorn.  Roll call vote:  Aye –Mary Lou Voss, Dave Wellen, Mike Nettemeier, Tim Richter, Rick Taphorn.  Nay – None

 

A motion to employ Mr. Jon Howard for the assistant baseball coach was made by Rick Taphorn, second by Dave Wellen.   Roll call vote:  Aye –Mary Lou Voss, Dave Wellen, Mike Nettemeier, Tim Richter, Rick Taphorn.  Nay – None

 

A motion to approve employ Mr. Andy Lobb for assistant football coach was made by Mike Nettemeier, second by Tim Richter.  Roll call vote:  Aye –Mary Lou Voss, Dave Wellen, Mike Nettemeier, Tim Richter, Rick Taphorn.  Nay – None

 

A motion to employ Ms. Beth Ann Swartz as a volunteer softball coach was made by Rick Taphorn, second by Tim Richter.   Roll call vote:  Aye –Mary Lou Voss, Dave Wellen, Mike Nettemeier, Tim Richter, Rick Taphorn.  Nay – None

 

A motion to approve the use of Expedited Bargaining for the new collective bargaining agreement was made by Mike Nettemeier, second by Tim Richter.   Roll call vote:  Aye –Mary Lou Voss, Dave Wellen, Mike Nettemeier, Tim Richter, Rick Taphorn.  Nay – None

 

 PRINCIPAL’S REPORT:

 

First semester exams were given on Wednesday, December 19th and Thursday, December 20th.      

 

Mr. Jones commented on our successful finishes by our basketball teams in the most recent tournaments.        

 

Our annual magazine sales fund raiser has kicked off.  There was a short assembly on January 17th.  Thanks to teachers, Angie Kohlbrecher and Julianne Jacob for heading this program.    

 

There will be another assembly given by the Relay for Life on January 25th.  They would like to try to get more high school students involved in the activity.    

 

A former Minnesota Viking will present a leadership seminar to 150 juniors representing schools within the Jostens service area on January 30th her at Central.  The program will begin at 8:30 and end at 2:00. 

 

The board entered into executive session at 9:38 PM on a motion by Rick Taphorn, second by Tim Richter to discuss association communication and collective bargaining.  Roll call vote:  Aye –Mary Lou Voss, Dave Wellen, Mike Nettemeier, Tim Richter, Rick Taphorn.  Nay – None

 

The board came out of executive session at 10:02 PM on a motion by Rick Taphorn, second by Dave Wellen.  Roll call vote:  Aye –Mary Lou Voss, Dave Wellen, Mike Nettemeier, Tim Richter, Rick Taphorn.  Nay – None

 

The board adjourned at 10:03 PM on a motion by Mike Nettemeier, second by Dave Wellen.  Roll call vote:  Aye –Mary Lou Voss, Dave Wellen, Mike Nettemeier, Tim Richter, Rick Taphorn.  Nay – None

           

 

Mary Lou Voss                     Mike Strieker                          

Board President                                  Board Secretary