Central Community High School District #71
7740 Old U.S. 50, Breese, IL 62230
BOARD OF EDUCATION
Monday, July 16, 2012 7:30 PM
1.0 Call to Order
2.0 Roll Call
3.0 Approval of Agenda
4.0 Approval of Minutes
4.1 Approval of Executive Session Minutes
5.0 Routine Business
5.1 Financial Report
5.2 Payment of Bills
5.3 Recognition of Visitors / Public Comment
5.4 Communications / Correspondence
6.0 Old Business
6.1 Summer Projects Update / Approve Application(s) for Payment
7.0 New Business
7.1 Board Policy Revision (First Reading)
7.2 Acceptance of Proposal on Three-Year Asbestos Reinspection
7.3 Authorization to Prepare Specifications and Solicit Proposals on Purchase of School Vehicle(s)
7.4 Employ Volunteer Assistant Football Coach
8.0 Principal’s Report
9.0 Executive Session
The regular meeting of the Board of Education of Central Community High School was held on July 16, 2012 at 7:30PM in the boardroom.
Members present were Mary Lou Voss, Dave Wellen, Mike Nettemeier, Mike Strieker, Tim Richter, Rick Taphorn and Tina Winkeler presided. Visitors included Kelly Ross.
The agenda was amended and approved on a motion by Mike Nettemeier, second by Tina Winkeler. Roll call vote: Aye –Mary Lou Voss, Dave Wellen, Mike Nettemeier, Tina Winkeler, Mike Strieker, Tim Richter, Rick Taphorn. Nay – None
The minutes of the previous meeting were reviewed and approved on a motion by Tina Winkeler, second by Dave Wellen. Roll call vote: Aye –Mary Lou Voss, Dave Wellen, Mike Nettemeier, Tina Winkeler, Tim Richter, Mike Strieker. Abstain – Rick Taphorn Nay – None
The closed session minutes of the previous 6 months meeting were reviewed and opened to the public on a motion by Mike Nettemeier, second by Tim Richter. Roll call vote: Aye –Mary Lou Voss, Dave Wellen, Mike Nettemeier, Tina Winkeler, Mike Strieker, Tim Richter, Rick Taphorn. Nay – None
The financial report was reviewed and accepted on a motion by Tina Winkeler, second by Rick Taphorn. Roll call vote: Aye –Mary Lou Voss, Dave Wellen, Mike Nettemeier, Tina Winkeler, Mike Strieker, Tim Richter, Rick Taphorn. Nay – None
Becky Boeschen reviewed the preliminary fiscal year results. All figures are preliminary since the auditors will be in next week to review the fiscal year’s results. Preliminary numbers resulted in a $327,903 profit for the year versus a budgeted $4,849. The difference in actuals versus budget was due to lack of state payments, no TIF funds, PAWS donation, reduced payments on summer project, ARRA funds and reduced purchasing in all funds. It is difficult to compare budgetary projections from last fall since payments have either not been made or have been prorated at different levels than expected. The auditors will be here next week and we will be working on next year’s budget over the next several weeks. A preliminary budget for FY13 will be presented at the August meeting.
We have received information regarding the Youth Development and Employment Program and Perkins Tutorial grant allocations. We will supplement the program with supply and material money from the Career and Technical Education grant program annually received from the Regional Delivery System. We will recommend a certified person as an employee of the CTE program to work with Mrs. Walker again next year. We are in the process of searching for this tutorial position even though we don’t hire this position.
Mr. Meyer updated the BOE on new legislation that was passed during the spring session. (Some bills have not been signed by the Governor at this time.) SB2850 involves short turn around days. Our first day and last day will be dismissed at 1:15PM. HB3782 makes asking for social network passwords illegal. HB 3887 requires that anybody who works with our kids is mandated to report any abuse. SB2413 states that we will have the same foundation level and same formula for state funds, but all funds will be prorated at 89%.
The City of Breese has now publicly expressed their interest in establishing a Tax Increment Finance district with property at the north edge of the community. There is also a growing development of a request for an extension on the existing TIF District by the Village of Germantown. Both of these Tax Increment Finance situations require our attention. The one consistency is that both communities want to work with us in a manner that benefits school districts as much as possible. Mr. Meyer and Becky attended a couple of meetings in Breese regarding their TIF, which is a new TIF. Germantown wants an extension to their TIF. Mr. Meyer called Mr. Braun, our attorney, regarding the TIF’s. He is willing to help in this area where we need assistance. Creation of a TIF does not require signatures of any taxing bodies. However, TIF extensions require the agreement of taxing bodies.
We have received a notice from the Illinois State Board of Education regarding Driver Education reimbursement. Action was taken in the spring session to reduce the FY12 appropriation so that obligations would not be spent. Therefore, the final payment this year will simply not be made. The shift in the State of Illinois now is from making payments to schools late (so as to avoid fiscal year budgetary issues) to not having sufficient revenue to make promised payments at all.
The C.C.H.S. Insurance Committee met last week to discuss group health insurance coverage for next year. We have an established insurance package amount and cafeteria plan in our negotiated agreement. It is the responsibility of the committee to make a determination of provider and coverage package. They chose the same coverage as last year with a 5.9% increase. Individual cost is $457.44.
Work on the Summer 2012 Restroom Renovations continues to progress. Once demolition was completed, there have been very few issues with the project. Anticipated completion is still in early August. Currently we are about a week ahead of schedule. A motion to approve payment #2 for $29,958.19 to Calhoun Construction for 2012 Summer project was made by Rick Taphorn, second by Tina Winkeler. Roll call vote: Aye –Mary Lou Voss, Dave Wellen, Mike Nettemeier, Tina Winkeler, Mike Strieker, Tim Richter, Rick Taphorn. Nay – None
The installation of wiring and our new internet/computer network system continues to progress as well. Very few major issues have emerged on this project either. Over the next few weeks, the wiring should be completed and Mr. McKinney will be assisting Mrs. Wiegmann and Mr. Garrett with the transfer to our new switches and mainframe. We are checking into an internet provider. The last thing we will do is put in the wireless points.
Switching over to the new evaluation system, we found that with the new requirements for the establishment of criteria that categorizes faculty members and allows us to have established guidelines for reduction-in-force and recall rights, a Health Teacher job description is needed. Mr. Meyer provided a Health Teacher job description for a first reading.
Every three years we must complete a re-inspection of asbestos materials in our facility by an inspector licensed by the Illinois Department of Public Health. In the past, this was completed by our architect. However, FGM Architects do not complete these inspections. Todd Jones has suggested that we utilize Farmer Environmental Services, LLC of Edwardsville to complete this review. We have used their services on other matters related to projects in the past. Our due date with the IDPH on the Three-year Asbestos Re-inspection is in September. A motion to approve re-inspection of asbestos materials in our facility Farmer Environmental Services, LLC was made by Mike Strieker, second by Tina Winkeler. Roll call vote: Aye –Mary Lou Voss, Dave Wellen, Mike Nettemeier, Tina Winkeler, Mike Strieker, Tim Richter, Rick Taphorn. Nay – None
Mr. Meyer discussed the idea of purchasing different school vehicles and eliminating the usage of school vans. There were several reasons for our change of direction. Legislation has made it known that the large vans should no longer be used to transport students. Second, we can be more cost efficient in mileage and long-term expense. Third, we can also utilize different funds for the combination of vehicles. In the long run, our circumstances with school vehicles will be enhanced. The only downside is the initial expense of purchasing a large multi-passenger vehicle and the few occasions where we have fourteen passenger needs as opposed to twelve passenger requirements. We can lessen the up-front expense by purchasing that large vehicle on this year’s budget and buying a smaller used vehicle with it. Then we can get into a purchase cycle much as we have done with the vans in the past. A motion to authorize the preparation of specs and letting of bids for 2 vehicles was made by Tina Winkeler, second by Mike Strieker. Roll call vote: Aye –Mary Lou Voss, Mike Nettemeier, Tina Winkeler, Mike Strieker, Tim Richter, Rick Taphorn. Nay – Dave Wellen
A motion to employ Mr. Rob Howard as Volunteer Assistant Football Coach was made by Tina Winkeler, second by Mike Strieker. Roll call vote: Aye –Mary Lou Voss, Dave Wellen, Mike Nettemeier, Tina Winkeler, Mike Strieker, Tim Richter, Rick Taphorn. Nay – None
Mr. Jones reminded the BOE that students will be asked to pick up their 2012-2013 schedules and pay student fees between the hours of 8AM – 3PM beginning Monday, August 6th – Friday, August 10th. We are also offering evening hours on Wednesday (the 8th) and Thursday (the 9th).
The 2012-2013 school year will begin on Wednesday, August 15th with a teachers institute in the morning. Freshmen Orientation will at 7PM that same evening. All students will have a 1:15PM dismissal on Thursday, August 16. The first full day will be Friday, August 17th.
Mr. Jones attended the National Association of School Principals Advocacy Conference in Washington D.C. from June 25th through June 27th. Mr. Jones lobbied legislators on Capitol Hill regarding education bills.
The board adjourned at 8:55 PM on a motion by Dave Wellen, second by Tina Winkeler. Roll call vote: Aye –Mary Lou Voss, Dave Wellen, Mike Nettemeier, Tina Winkeler, Mike Strieker, Tim Richter, Rick Taphorn. Nay – None
Mary Lou Voss Mike Strieker
Board President Board Secretary