Central Community High School District #71

7740 Old U.S. 50, Breese, IL  62230

 

BOARD OF EDUCATION

REGULAR MEETING

Monday, June 17, 2013  7:30 P.M.

 

AGENDA

 

1.0       Call to Order

 

2.0              Roll Call

 

3.0              Approval of Agenda

 

4.0              Approval of Minutes

 

5.0              Routine Business

5.1              Financial Report

5.2              Payment of Bills

5.3              Recognition of Visitors / Public Comment

5.4              Communications / Correspondence

5.5              Information

 

 

6.0              Old Business

6.1              Update on Summer 13 Project / Approve Application for Payment

 

 

7.0              New Business

7.1              Approve Line Item Transfers for FY13 Budget

7.2              Approve 2013-14 Board Meeting Calendar

7.3              Approve Purchase of Math Calculators

7.4              Approve 2013-14 Food Service Renewal and Meal Prices

7.5              Approve Substitute Rate of Pay

7.6              Approve Payment of Officials and Gate Attendance Charge

7.7              Approve 2013-14 Fee Schedule

7.8              Authorize Selection of Health Insurance Brokerage Services

7.9              Review Fundraising Policy (First Reading)

7.10          Accept Resignation of Certified Personnel (Library/Media Instructor)

7.11          Accept Resignation of Non-Certified Personnel (ISS Aide/Asst Soccer Coach)

7.12          Accept Extra Duty Resignation for Assistant Track Coach

7.13          Employ Head Cross Country Coach

7.14          Employ Assistant Boys Basketball Coach

7.15          Employ Assistant Football Coach

7.16          Employ Junior Varsity Basketball Cheerleading Coach

7.17          Employ Volunteer Assistant Football Coach

7.18          Accept Extra Duty Resignation for Assistant Golf Coach

 

 

8.0              Principal’s Report

 

9.0       Executive Session

 

10.0     Adjournment

 

 

The regular meeting of the Board of Education of Central Community High School was held on June 17, 2013 at 7:30PM in the boardroom. 

 

Members present were Mike Nettemeier, Dave Wellen, Tina Winkeler, Mary Lou Voss, Mike Strieker, Kris Rickhoff, Tim Richter presided.  Visitors included Katie Prange and Kelly Ross.

 

The agenda was amended and approved on a motion by Tim Richter, second by Tina Winkeler.  Roll call vote:  Aye – Mike Nettemeier, Dave Wellen, Tina Winkeler, Mary Lou Voss, Mike Strieker, Kris Rickhoff, Tim Richter.  Nay – None

 

The minutes of the previous meeting were reviewed and approved on a motion by Mary Lou Voss, second by Kris Rickhoff.  Roll call vote:  Aye – Mike Nettemeier, Dave Wellen, Tina Winkeler, Mary Lou Voss, Mike Strieker, Kris Rickhoff, Tim Richter.  Nay – None 

 

The financial report was reviewed and accepted on a motion by Tim Richter, second by Mike Strieker.  Roll call vote:  Aye – Mike Nettemeier, Dave Wellen, Tina Winkeler, Mary Lou Voss, Mike Strieker, Kris Rickhoff, Tim Richter.  Nay – None

 

SUPERINTENDENT’S REPORT:                  

 

Fifty-two parents were charged the $25.00 late payment fee on outstanding student fees.  This year was the first administration of that fee with the charges being applied to anyone who owes more than $100.00 at the end of the school year.  The charge has been applied to their outstanding debt and will be included in the charges at the registration desk or sent to those parents in our first mailing of next year. This year we had one senior who did not pay their outstanding fees and therefore, did not walk at graduation.

 

The C.C.H.S. School Improvement Team completed its summer session for the 2013-14 plans on Thursday, May 30th.  Members of the team worked on developing strategies to carry out the plan and professional activities for our teachers.  The new Rising Star system took a while to maneuver through with the assistance of our Statewide System of Support person, Mrs. Kathy Baldus of the St. Clair Regional Office of Education.  The team will be making a presentation to the BOE later in the summer for approval.  The members of the School Improvement Team should be commended on their work and the continuation of efforts to improve our school.

 

Mr. Meyer reviewed our employees who are either retiring or in the “pipeline” for upcoming retirement.  Each of the employees who qualify and have submitted letters will receive a salary enhancement payment by June 30th as per the negotiated agreement.  This program enables employees to receive a retirement incentive and the district to avoid penalty amounts. 

 

The PAWS Organization have kept the same officers for the 2013-14 school year.  Jeff Timmermann will likely remain as President for another year. The 2nd Annual P.A.W.S. Golf Tournament will be held on Sunday, June 23rd at Bent Oak Golf Course.  The proceeds for this event will benefit the activities and work of the P.A.W.S. Organization. 

 

Mr. Meyer reminded that BOE that the Clinton County Board would be making a vote on June 17th to determine if PTELL would be put the ballot in April for the public to vote on.  He was hoping to hear from one of the Clinton County Board members that evening on how the vote went.

 

Mr. Meyer also informed the BOE that only 5 girls tried out for the dance team this year.  Since competition requires 8 dancers, it was decided to eliminate the dance team for this year.  It will depend on the numbers next year on whether there will be a dance team next year. 

 

The Summer 2013 Commons Area Renovation project is in full swing.  Progress has been steady on the project.  They may be a few days ahead, but that’s day by day.  There was a change order for the drywall and the bulkheads.  Mr. Meyer mentioned several other minor projects which will complement the summer project such as painting, stainless steel corners, protective aluminum pieces, new food service tops, etc.  We are also doing several annual things such as the oil and chip to the southern area of the parking lot, painting, general landscape, cleaning, stripping, and floor waxing.  The gym floors will be resealed the week of July 22nd.  A motion to approve payment #2 to Calhoun Construction for $107,760 was made by Dave Wellen, second by Kris Rickhoff.  Roll call vote:  Aye – Mike Nettemeier, Dave Wellen, Tina Winkeler, Mary Lou Voss, Mike Strieker, Kris Rickhoff, Tim Richter.  Nay – None

 

Mrs. Boeschen outlined the FY13 line item transfers.  Overall we are pleased with our closing weeks of the FY13 budget.  We anticipate some surplus figures in most funds.  A motion to approve line item transfers for FY13 Budget per discussed was made by Mary Lou Voss, second by Tina Winkeler.  Roll call vote:  Aye – Mike Nettemeier, Dave Wellen, Tina Winkeler, Mary Lou Voss, Mike Strieker, Kris Rickhoff, Tim Richter.  Nay – None

 

A motion to adopt the 2013-14 Board of Education meeting calendar was made by Tim Richter, second by Kris Rickhoff.  Roll call vote:  Aye – Mike Nettemeier, Dave Wellen, Tina Winkeler, Mary Lou Voss, Mike Strieker, Kris Rickhoff, Tim Richter.  Nay – None

 

As part of the new Mathematics curriculum and instructional materials for courses, the Math teachers are recommending that we purchase graphing calculators for student use in some of the classes we have not traditionally needed them for in the past.  The units are expensive and we have sought some support from PAWS for the purchase of one classroom set.  We would really like to have two classroom sets for use in class at Central at a total cost of $5,400.  Two sets would equal 60 calculators.  PAWS has agreed to purchase 1 set of calculators for $2700.  Geometry can work around not using calculators.  Some kids will purchase their own.  A motion to approve purchase of (2) sets of calculators with PAWS reimbursing Central for 1 set was made by Mary Lou Voss, second by Mike Strieker.  Roll call vote:  Aye – Mike Nettemeier, Dave Wellen, Tina Winkeler, Mary Lou Voss, Mike Strieker, Kris Rickhoff, Tim Richter.  Nay – None

 

We have completed our fourth year of the five-year agreement for food services with Aramark School Support Services.  The agreement calls for a five-year obligation with mutually agreed upon contractual amounts renewable each year.  After reviewing the renewal amounts, we will be unable to maintain our current lunch/breakfast prices.  (Currently, lunch full price is $2.10 with .40 reduced price.  Breakfast is 1.00 for full price with .30 for reduced price.)  Our renewal recommendation is to increase student lunch price to $2.20 (extra entree’ would be 1.90 and extra side .55) and breakfast price to $1.25 (extra side would be .40).  All reduced prices are required to remain the same.  The goal is to maintain a “break-even point” of costs with food services.  A motion to approve increase in lunch prices was made by Dave Wellen, second by Mary Lou Voss.  Roll call vote:  Aye – Mike Nettemeier, Dave Wellen, Tina Winkeler, Mary Lou Voss, Mike Strieker, Kris Rickhoff, Tim Richter.  Nay – None

 

A motion to approve the sub rate at $78/day for FY14 was made by Tina Winkeler, second by Kris Rickhoff.   Roll call vote:  Aye – Mike Nettemeier, Dave Wellen, Tina Winkeler, Mary Lou Voss, Mike Strieker, Kris Rickhoff, Tim Richter.  Nay – None

 

Each year, Mr. Warnecke is able to survey area districts and although we are competitive in the payment of officials, we need to make some minor increases.  We would like to make a $5.00 increase per game for sports other than volleyball, soccer, and track.  We did change gate admission charges last year to become more in line with area schools.  That will remain the same.  A motion to approve increase of $5 in officiating pay to all sports other than volleyball, soccer, and track, with gate admissions remaining the same was made by Mike Strieker, second by Mary Lou Voss.  Roll call vote:  Aye – Mike Nettemeier, Dave Wellen, Tina Winkeler, Mary Lou Voss, Mike Strieker, Kris Rickhoff, Tim Richter.  Nay – None

 

We have prepared a fee schedule for the approval of Textbook Rental, Activity Fees, and Course Fees for the 2013-14 school year.  The textbook rental and very few course fees will require revision.  And there are changes we need to consider on the schedule for next year under activity fees.  We need to offset some significant expenses for individual activities most notably due to transportation expense.  The new state budget spares some of the deeper cuts to transportation that were anticipated.  However, the activity fee we currently use ($35.00 per student) for any and all activities falls far short from recouping any expenses for transportation or providing for activities.  Last year we had 244 students participate in 1 sport, 66 students participate in 2 sports and 24 participate in 3 sports.  If we change the activity fee to $35 per activity with a cap of $85, we could have in increase in fees of $3700.  We have set August 6-9 as our registration week and will have some evening hours to be more available and convenient for parents who can come in after working hours.  It is our intention to encourage parents to consider this a registration for enrollment this year to obtain all necessary information and payment of fees at that time.  A motion to approve the revised textbook rental, activity fees and course fees for 2013-14 as presented was made by Tina Winkeler, second by Dave Wellen.  Roll call vote:  Aye – Mike Nettemeier, Dave Wellen, Tina Winkeler, Mary Lou Voss, Mike Strieker, Kris Rickhoff, Tim Richter.  Nay – None

 

The new collective bargaining agreement has clarified the membership of the Health Insurance Committee and the procedures for selecting new provider and coverage levels each year.  Although the monthly financial expense to the district has not changed, we do need to provide for the selection of a broker for the review of the committee.  (At least once during the three-year agreement, we are mandated to provide more than one broker for their consideration.)  They will in turn make a recommendation for our approval later in the summer.  A motion to authorize use of same brokerage services for insurance was made by Tim Richter, second by Kris Rickhoff.  Roll call vote:  Aye – Mike Nettemeier, Tina Winkeler, Mary Lou Voss, Mike Strieker, Kris Rickhoff, Tim Richter.  Nay – Dave Wellen

 

It has become necessary to address certain issues with fundraising.  A policy is needed that allows for a better coordination, usage, and supervision of fundraising.  Mr. Meyer discussed examples and presented a new recommendation for the Board Policy Manual and a procedure to be put in effect in 2013-14 that provides for the ability to accomplish this task.  Mr. Meyer presented it for a first reading and recommended its adoption next month.

 

A motion to accept resignation of Mrs. Cindy Spencer, librarian was made by Mike Strieker, second by Tina Winkeler.  Roll call vote:  Aye – Mike Nettemeier, Dave Wellen, Tina Winkeler, Mary Lou Voss, Mike Strieker, Kris Rickhoff, Tim Richter.  Nay – None

 

A motion accept resignation of Mr. Charlie Bair as in-school suspension supervisor and assistant boys soccer coach was made by Dave Wellen, second by Kris Rickhoff.  Roll call vote:  Aye – Mike Nettemeier, Dave Wellen, Tina Winkeler, Mary Lou Voss, Mike Strieker, Kris Rickhoff, Tim Richter.  Nay – None

 

A motion to accept resignation of Mr. Brian Short as Assistant Track Coach was made by Mary Lou Voss, second by Dave Wellen.  Roll call vote:  Aye – Mike Nettemeier, Dave Wellen, Tina Winkeler, Mary Lou Voss, Mike Strieker, Kris Rickhoff, Tim Richter.  Nay – None

 

A motion to employ Mr. Kurt Peters as Head Cross Country coach was made by Tina Winkeler, second by Tim Richter.  Roll call vote:  Aye – Mike Nettemeier, Dave Wellen, Tina Winkeler, Mary Lou Voss, Mike Strieker, Kris Rickhoff, Tim Richter.  Nay – None

 

A motion to employ Mr. Donnie Petterson as assistant boys basketball coach was made by Mary Lou Voss, second by Kris Rickhoff.  Roll call vote:  Aye – Mike Nettemeier, Dave Wellen, Tina Winkeler, Mary Lou Voss, Mike Strieker, Kris Rickhoff, Tim Richter.  Nay – None

 

A motion to employ Mr. Robbi Howard as Assistant Football Coach was made by Tim Richter, second by Mike Strieker.  Roll call vote:  Aye – Mike Nettemeier, Dave Wellen, Tina Winkeler, Mary Lou Voss, Mike Strieker, Kris Rickhoff, Tim Richter.  Nay – None

 

A motion to employ Mrs. Megan Porterfield as Junior Varsity Cheerleading Coach was made by Kris Rickhoff, second by Tina Winkeler.  Roll call vote:  Aye – Mike Nettemeier, Dave Wellen, Tina Winkeler, Mary Lou Voss, Mike Strieker, Kris Rickhoff, Tim Richter.  Nay – None

 

A motion to employ Mr. Eric Pollmann as volunteer assistant Football coach conditional upon necessary requirements was made by Tim Richter, second by Mary Lou Voss.  Roll call vote:  Aye – Mike Nettemeier, Dave Wellen, Tina Winkeler, Mary Lou Voss, Mike Strieker, Kris Rickhoff, Tim Richter.  Nay – None

 

A motion to approve resignation of Mr. Jeremy Shubert as assistant golf coach was made by Tina Winkeler, second by Mike Strieker.  Roll call vote:  Aye – Mike Nettemeier, Dave Wellen, Tina Winkeler, Mary Lou Voss, Mike Strieker, Kris Rickhoff, Tim Richter.  Nay – None

 

PRINCIPAL’S REPORT:

 

Mr. Jones discussed an issue regarding the requirement of doctor’s notes for absences.  This has become an issue in his office with regards to taking semester exams.  Students learn that they have an unexcused absence because they did not have a doctor’s note for that day.  There is a 24 hour time period where they can turn one in after an absence.  Mr. Jones is working on a resolution for this issue.     

 

2013 Graduation went very well. Mr. Jones wanted to thank the people behind the scenes.   

 

Mr. Jones discussed the class system for each sport in the upcoming year. 

 

The board adjourned at 9:48 PM on a motion by Mary Lou Voss, second by Tim Richter.  Roll call vote:  Aye – Mike Nettemeier, Dave Wellen, Tina Winkeler, Mary Lou Voss, Mike Strieker, Kris Rickhoff, Tim Richter.  Nay – None

 

           

 

Mike Nettemeier                    Mike Strieker                          

Board President                                  Board Secretary