Central Community High School District #71

7740 Old U.S. 50, Breese, IL  62230

BOARD OF EDUCATION

REGULAR MEETING

Monday, November 19, 2018 7:00 PM

AGENDA

 

1.0       Call to Order

 

2.0              Roll Call

 

3.0              Approval of Agenda

 

4.0              Approval of Minutes

 

5.0              Routine Business

2.1              Financial Report

2.2              Payment of Bills

2.3              Recognition of Visitors / Public Comment

2.4              Communications / Correspondence

2.5              Information

 

3.0              Old Business

3.1              2018-19 Renovations and Building Additions

A.    Update of Information on HVAC Project

B.     Outdoor Renovations - Approve Application for Payment #6

C.     Building Additions – Approve Application for Payment #5

3.2              Report from Building Committee Discussions

3.3              Approve Vehicle Purchase

3.4              Employment of Superintendent

 

4.0              New Business

4.1              Preliminary 2018 Tax Levy / Schedule Truth in Taxation Hearing

4.2              Approve Authorization Preparation of Specifications and Bidding for Furnishings and Equipment

4.3              Approve Authorization to Seek Proposals on Technology, Surveillance, and Telecommunications Systems 

4.4              Illinois Interactive Report Card Information

4.5              Accept Resignation of Extra Duty Employee

4.6              Employ Volunteer Assistant Softball Coach

4.7              Employ Volunteer Assistant Baseball Coach

4.8              Approve Retirement Request(s)

4.9              Accept Resignation of Extra Duty Employee

   

5.0              Principal’s Report

 

6.0              Executive Session

 

10.0     Adjournment

The regular meeting of the Board of Education of Central Community High School was held on November 19, 2018 at 7:00PM in the boardroom. 

 

Members present were Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Tim Richter and Dennis Meier, Jeff Kampwerth.  Visitors included Chris Solis, Austyn Shumard, Kelly Ross and Trisha Lohman.

 

The agenda was amended and approved on a motion by Richter, second by Kruse.  Roll call vote: Aye –Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Dennis Meier, Tim Richter, Jeff Kampwerth.  Nay – None

 

The minutes of the previous meeting were approved on a motion by Kennedy, second by Voss.   Roll call vote: Aye –Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Dennis Meier, Tim Richter, Jeff Kampwerth.  Nay – None

 

The financial report was reviewed and accepted on a motion by Richter, second by Kennedy.  Roll call vote: Aye –Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Dennis Meier, Jeff Kampwerth, Tim Richter.  Nay – None

 

Dr. Foutch recognized Austyn Shumard for his continuous positivity around school and his peers.  Austyn is always offering positive words and encouragement to anyone he comes in contact with at Central Community High School.  He shows interest in students who are struggling by way of listening or making contact with someone who can help.  Austyn makes straight A’s all while working at McDonald’s as a manager and volunteering as the manager of the football team.  Austyn’s future is very promising with his positiveness, time management and excellent grades.  Austyn is the son of Chris Solis of Beckemeyer.

 

There was a Financial Aid seminar held here at Central presented by the Illinois Student Assistance Commission on October 23rd at 7:00 P.M.  The program reviewed the completion of financial aid forms, when and how to apply, scholarships, grants, work study programs, and other information necessary to help parents pay for post-secondary pursuits.  Ms. Trisha Lohman coordinated the event.

 

Parent Teacher Conferences were held on Wednesday, October 24th.  (This was a rescheduled date due to our hosting of the IHSA Regional this year.)  Although we fall short of having all parents visit with teachers at these conferences, they still provide the opportunity for parents to have those personal, direct conversations to hear about their child’s status and progress in their classes.  We feel it is still valuable and a chance to open our doors to parental involvement and collaboration.

 

As Technology Coordinator, Mrs. Lisa Wiegmann has again filed and been approved for E-rate funding and we have received confirmation that we will receive Category 1 Funds in the amount of $15,174.00.  She has also requested a significant amount of Category 2 Funding to compliment items needed for the building additions during next year.  The Category 1 Funds can be utilized for Internet service for the school and Category 2 Funds have broader use such as hardware and other uses.  Mrs. Wiegmann deserves a lot of credit for making this tedious application every year and ensuring our application is placed in the best position for qualification on these funds.

 

On October 2nd, a representative of the Gallagher Bassett Loss control division visited our facility to review the school and provide recommendations on any liability reducing activities that we could utilize.  We received only nine of those for future reference.  All were relatively minor in nature and most can be resolved by actions of staff.  I may share some of these with you on Monday.  We also receive a certain number of “training units” for staff members and have annually utilized those for our maintenance and custodial staff.  We should feel really positive about the visit and the recommendations.  (This visit is not to be confused with the HLS Visit and Fire Marshall reviews that are still pending reports.)

 

Language Arts department have been doing their part in the Curriculum Study Cycle and studying instructional materials and course offerings.  They will present the results of their study and make recommendations to the Board at our December meeting to get approval for next year.

 

Mr. Meyer discussed a packet of several pages that show tax rate comparisons for many school districts in southern and central Illinois.  The data shows our extremely low tax rate in comparison with all other districts.  This is even with a combination of elementary levels with the Central rate.  He also briefly touched on last year’s levy rates from schools in Clinton, Marion, and Washington Counties. 

 

Mr. Meyer shared some of the Per Capita Billing information from the Kaskaskia Special Education District for this school year.  This provides us with the number of students that are within our district boundaries that attend Central and other private schools.  Over seventy percent of the students residing in our district now currently attend school in our building while others make a different choice.

 

We have sent invitations to the annual reception for the “Silver Cougars” scheduled for Thursday, December 6th at 10:30 A.M.  This is an informal gathering of retired Board members, administrators, teachers, and staff members of Central Community High School.  We will also be discussing the Silver Cougars Education Scholarship.  We will hold a luncheon in the Board Room.  All members of the Board of Education are invited to join us.  The “cost of admission” is one canned food item for the Food Drive!

 

Mr. Meyer briefed the BOE on the Property Tax Relief Grant.  This grant releases property taxpayer of a portion of their property taxes based on the amount of property taxes currently received by the school district.  Central is low on the list of being qualified so Mr. Meyer has not applied for this grant.

 

ISBE is proposing the abatement/changing of school codes requirements for an instructional school day.  It is still in the works but could change the total days attended in future school years.

 

The HVAC Project has been completed and all paperwork, mechanical documents, pay schedules, and warranty information has been submitted. However, we have had frustrations with calibration and consistency in the building and difficulty in resolving them.  We have not issued the final check to Hock Mechanical for $82,112.13 until we have these matters resolved.  We have a one-year warranty on all equipment and service agreements for the system.  It was an excellent project and we were satisfied with the completion of work but if various areas of the building are not at a certain comfort level, it is not a completed project.

 

The Outdoor Renovations have been winding down with relatively slow development on all areas and a wrap up of some.  The Baseball grandstands, Softball dugouts/grandstand, and JV Baseball dugouts are still not finalized.  The JV Baseball field has been seeded but is not growing this late and will likely not be usable at the onset of the season.  We are hopeful that this project would be buttoned up over the next few weeks if weather cooperates.  Mr. Meyer received a revised construction schedule with a completion date of November 28, but weather is continuing to impact that schedule.  Litteken Construction has submitted Application for Payment #6 for $39,439.08 for our approval.  (This means a balance to finish with retainage of $199,656.72 on the project.)  A motion to approve payment #6 to Litteken Construction for $39,439.08 was made by Kampwerth, second by Richter.  Roll call vote: Aye –Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Dennis Meier, Jeff Kampwerth, Tim Richter.  Nay – None

 

The Building Additions also continue to move forward.  The brick work on both the Band/Music Addition and the Media Center is moving forward and is mostly completed, and a great deal of the rough electrical, heating, cooling, and plumbing is progressing.  We are receiving submittals and continue to respond to other questions about interior and exterior items of the project as progress and planning moves forward as well.  We also continue to hold monthly progress meetings.  Millenium Construction has submitted Application for Payment #5 in the amount of $141,570.00 on the project for our approval.   (This leaves a balance to finish with retainage of $882,802.30 on the project.)  A motion to approve payment #5 to Millenium Construction for $141, 570

 

The Building Committee held its first annual meeting on Monday, October 29th in order to discuss potential projects and building issues.  Obviously, the discussions were impacted greatly by the 18-19 Renovations and Building Additions.  However, there are still some small matters to be accomplished within the Ten-Year Health/Life/Safety requirements and other HLS matters to be addressed from recent visits.  We also discussed some short and long term goals for the facility that could be accomplished with summer or short range projects.  Mr. Meyer summarized their discussions.  The biggest item we have on our Health Life Safety list is Safety Glazing on some “glass” areas.  The items on the recommendation list are as follows (in priority order):  West gym metal walls above roof line; purchase and install safety fencing at the football grandstands; Metal siding and roofing on storage shed, officials building, concession building, restrooms/ticket booth; expand/construct storage building at football/track/soccer area; remodel of the Foods classroom/ Kitchen; east gym floor; install sound system in East gym; fencing, parking rails, bollards; replace baseball field dugouts.

 

A motion to approve purchase of a suburban from Steve Schmidt Chevrolet for $25,440.00 was made by Voss second by Meyer.   Roll call vote: Aye –Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Dennis Meier, Jeff Kampwerth, Tim Richter.  Nay – None

 

A motion to set special meeting to discuss Superintendent search for December 5th at 6PM was made by Kampwerth, second by Kruse.  Roll call vote: Aye –Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Dennis Meier, Jeff Kampwerth, Tim Richter.  Nay – None

 

Mrs. Boeschen and Mr. Meyer have worked to develop a preliminary tax levy for review.  (The 2018 Tax Levy is for funding to be collected in 2019.) Although at a smaller rate than in some years past, our estimated assessed valuation continues to grow.  As in the past, the process forces us to set our request at a higher level than will ever actually be extended to us.  Unfortunately, this gives people the impression that what we will request is seen as a large actual increase in extension, while what we will actually receive is not the same level.  A levy is simply a request that we are forced to make at an inflated level to ensure we access the revenue available according to the eventual assessment of property.

 

We still must maintain a goal to establish a levy request that garners our total revenue potential and, with little information on which to base this, it must be sufficient.  A poor decision could mean a scenario that sets a request for funds too low and leaves potential dollars inaccessible.  A decision to adopt a sufficient levy is crucial for a district such as Central because of increases in annual expenses and our reliance on local revenue.  Depending upon new Evidence Based Funding formulas, state funding levels may grow, but it is likely to be very limited growth for us and we will still likely increase in our dependence upon local tax revenues.  Mr. Meyer discussed several factors, reviewed these figures, and established a preliminary levy amount.  A motion to set preliminary tax levy rate as 7.65% and set a Truth in Taxation hearing at December 17th Board meeting at 6:45PM was made by   second by .  Roll call vote: Aye –Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Dennis Meier, Jeff Kampwerth, Tim Richter.  Nay – None

 

We have been working to set the groundwork on a purchase of new furnishings for the new additions.  Individuals from FGM Architects have been facilitating this process with us.  With the completion of the additions scheduled for mid-April and the need to be operational for the summer in those areas, we have to get these items purchased and in place.  A motion to authorize Mr. Meyer to prepare specs and letting of bids for new addition furnishings was made by Kruse second by Richter.  Roll call vote: Aye –Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Dennis Meier, Jeff Kampwerth, Tim Richter.  Nay – None

 

The same process also needs to be accomplished for the completion of other items such as phones, cameras, and technology systems in the additions.  Most of this equipment will need to be coordinated with same vendors as the other systems in our facility.  (None of this requires bidding since they are exempt by school code.)  A motion to authorization Mr. Meyer to seek proposals on Technology, Surveillance, and Telecommunications Systems for our new additions was made by Kanpwerth second by Meier.  Roll call vote: Aye –Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Dennis Meier, Jeff Kampwerth, Tim Richter.  Nay – None

Mr. Meyer reviewed the Interactive Illinois Report Card (IIRC) system which has developed most of the demographics of the district as compared to other school districts.  The system is presented in a very user friendly format and can give a great deal of information for everyone in an electronic presentation.

 

A motion to approve resignation of Keith Patterson as Head Boys Soccer Coach was made by Kampwerth second by Kruse.   Roll call vote: Aye –Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Dennis Meier, Jeff Kampwerth, Tim Richter.  Nay – None

 

A motion to approve employ Angela Timmermann as volunteer softball coach pending all necessary requirements are met  was made by  Voss second by Kennedy.   Roll call vote: Aye –Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Dennis Meier, Jeff Kampwerth, Tim Richter.  Nay – None

 

A motion to approve employ Patrick Thole as volunteer JV Baseball coach pending all necessary requirements are met  was made by Richter  second by Kampwerth .   Roll call vote: Aye –Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Dennis Meier, Jeff Kampwerth, Tim Richter.  Nay – None

 

A motion to approve resignation of Lea Nenninger as assistant volleyball coach was made by Kruse second by Voss.   Roll call vote: Aye –Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Dennis Meier, Jeff Kampwerth, Tim Richter.  Nay – None

 

PRINCIPAL’S REPORT:

 

Dr. Foutch met with the school improvement team to discuss how to incorporate the PaCE Framework into our curriculum.  They also discussed the teaching of Essential Employability Skills, which are necessary for all of our students, whether they are entering the workforce or attending college. 

 

On October 26th some of our teachers taught breakout sessions on different technological apps and tools. 

 

Dr. Foutch will be working on the master schedule over the next month.  There are multiple moving pieces and changing any one of those pieces can have an impact on the entire system.   

 

Dr. Foutch recognized staff employee Stacy Schroeder for the extra work she has done to help our ELL students be successful.  Along with volunteering to help out with our Hispanic students, Stacy also works very hard to ensure that all students who are assigned to her intervention study hall have the resources they need to be successful. 

 

The board entered into closed session on a motion by Richter, second by Kampwerth to discuss a transportation issue, the superintendent search, an off-campus student and the resignation of an extra duty personnel.  Roll call vote: Aye –Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Dennis Meier, Jeff Kampwerth, Tim Richter.  Nay – None Motion carried at 9:24PM.

 

The board entered back into open session on a motion by Richter, second by Kampwerth.  Roll call vote: Aye –Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Dennis Meier, Jeff Kampwerth, Tim Richter.  Nay – None Motion carried at 10:08PM.

 

The board adjourned the meeting on a motion by Kennedy; second by Kruse at 10:09PM.    Roll call vote: Aye –Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Dennis Meier, Jeff Kampwerth, Tim Richter.  Nay – None

 

 

           

Mike Nettemeier                    Tim Richter

Board President                                  Board Secretary