Central Community High School District #71

7740 Old U.S. 50, Breese, IL  62230

 

BOARD OF EDUCATION

REGULAR MEETING

Monday, October 20, 2008  7:30 PM

 

AGENDA

 

1.0       Call to Order

 

2.0              Roll Call

 

3.0        Approval of Agenda     * Executive Session – Exception #9 (Student

                                                                                     Discipline Case)

                                                              *Addition:  7.6   Resolution to Issue Tax

                                                                                                Anticipation Warrants

4.0        Approval of Minutes

 

5.0        Routine Business

5.1     Financial Report

5.2     Payment of Bills

5.3     Recognition of Visitors / Public Comment

5.4     Communications / Correspondence

5.5     Information

 

6.0        Old Business

6.1     Summer 08 Project(s) Update  

A.     Fire Alarm System

B.      Surveillance / Entry System

C.      Track Project (Approve Payment Applications #2 and #3)

6.2    Employ Assistant Softball Coach

 

7.0        New Business

7.1     Approve Renewal Agreement with Audit Firm

7.2     Building Committee Meeting

7.3     Authorize Specifications and Letting of Bids for Driver Ed. Vehicle

7.4     Designate Representative of the Board Secretary

7.5     Enrollment Projections

7.6   Resolution to Issue Tax Anticipation Warrants

 

8.0        Principal’s Report

 

9.0       Executive Session

 

10.0     Adjournment

 

The regular meeting of the Board of Education of Central Community High School was held on October 20, 2008 at 7:30 PM in the boardroom. 

 

Members present were Mary Lou Voss, Dave Wellen, Mike Strieker, Tim Richter, Mike Nettemeier, Rick Taphorn and Tina Winkeler presided.     Visitors included Ms. Karrie Kujawa (CCEA rep), Kelly Ross, Jim Riddle, Debbie Riddle, Dr. Doug Kruse and Ann Schroeder (CSC).

 

The agenda, amended with 7.6 Resolution to Issue Tax Anticipation Warrants and 9.0 Executive Session for a student disciplinary matter, was approved on a motion by Dave Wellen, second by Rick Taphorn.  Roll call vote:  Aye – Mary Lou Voss, Dave Wellen, Mike Strieker, Tina Winkeler, Tim Richter, Mike Nettemeier, Rick Taphorn.  Nay – None

 

The minutes of the previous meeting were reviewed and approved on a motion by Mike Nettemeier, second by Tina Winkeler.  Roll call vote:  Aye – Mary Lou Voss, Dave Wellen, Mike Strieker, Tina Winkeler, Tim Richter, Mike Nettemeier, Rick Taphorn.  Nay – None

 

The financial report was reviewed and accepted on a motion by Tim Richter, second by Dave Wellen.  Roll call vote:  Aye – Mary Lou Voss, Dave Wellen, Mike Strieker, Tina Winkeler, Tim Richter, Mike Nettemeier, Rick Taphorn.  Nay – None

 

The board entered into closed session at 7:40 PM to discuss a student disciplinary matter on a motion by Tina Winkeler, second by Dave Wellen.  Roll call vote:  Aye – Mary Lou Voss, Dave Wellen, Mike Strieker, Tina Winkeler, Tim Richter, Mike Nettemeier, Rick Taphorn.  Nay – None

 

The board returned to open session at 7:55 PM on a motion by Rick Taphorn, second by Tina Winkeler.  Roll call vote:  Aye – Mary Lou Voss, Dave Wellen, Mike Strieker, Tina Winkeler, Tim Richter, Mike Nettemeier, Rick Taphorn.  Nay – None

 

A motion to expel Devon Cross for 2 years and hold him in abeyance with the referral to the Safe School in Centralia was made by Mike Nettemeier, second by Mike Strieker.  Roll call vote:  Aye – Mary Lou Voss, Dave Wellen, Mike Strieker, Tina Winkeler, Tim Richter, Mike Nettemeier, Rick Taphorn.  Nay – None

 

SUPERINTENDENT’S REPORT:

 

Mr. Meyer commented on some communication items including one our female athletes qualifying for the State Golf finals.  Tracy Gnaedinger attended the State Golf Finals in Carbondale.  Congratulations to Tracy for an outstanding job. 

 

Mr. Meyer discussed the outstanding student fees.  Currently we are behind in collecting student fees.  We have not sent out the first round of collection letters but hope to get them out shortly.  We currently have $39,043.00 in student fees to collect.    

 

The Crisis Management Plan for Central has been sent to the local authorities.  We have also had the required first of three fire drills as well as the “Code Red” and “Code Yellow” drills.

 

Langhorst Construction came out to do the biannual bleacher inspection (in order to be in compliance with requirements).  There were several issues that were not in compliance and several other repairs that need to be done.  Mr. Meyer authorized the repairs and corrections to be completed at an estimated cost of $2670.00. 

 

Kaskaskia Special Education District visited the staff on October 10 to present Response to Intervention.  Mr. Kevin Rench presented to our staff the basics of RtI.  Mrs. Cris Toennies is heading the team along with Mr. Jones.  More information will be brought to the board next month.        

 

As Mr. Meyer has reported in the past, the Regional Office of Education will no longer be sponsoring the Summer School program.  In the past, the Clinton and Washington County high schools have been able to rotate hosting of the program and expenses have always been assumed by the ROE.  Mrs. Keri Garrett has given several options, but has stated that the ROE no longer has funding for the program.  Mr. Meyer and Mr. Jones both agreed that in order to keep our graduating numbers where they are now, Central needs to continue with the Summer School program.  

 

The Illinois School Board Association is having their Semi-Annual Conference and Dinner Meeting at Centralia High School on Thursday, October 30th.  All who are interested can meet at the school by 4:50 PM to carpool over to Centralia.       

 

All Board Members were in agreement to have the Board and Administration Holiday Dinner at Knotty Pine on Wednesday, January 7th. 

 

We are in the process of closing the Fire Alarm Project.  MC Electric is waiting on a door closure that was backordered.   Once that is installed, we will make the final payment to MC Electric and close out the project.  The Surveillance System is still waiting on several issues.  CTS will be here this week to start on their “Punch List”, which is extremely lengthy.  Mr. Meyer reminded the Board that CTS required only one payment once the project is complete.              

 

Mr. Todd Jones has been in communication with Mr. Meyer in regards to the Track Project.  Rooters Asphalt has proposed an option to extend a complete surface warranty to 8 years and offer a $5000 deduct from the cost of the project (~10% off the surface cost).  Mr. Meyer stated that we have exhausted all of the options and the next step would involve attorneys.  The Board agreed to accept Rooters Asphalt’s offer of an 8 year complete surface warranty and a $5000 deduct.  A motion to approve an application of payment #2 for $51,001.20 and payment #3 for $3600.00 to Rooters Asphalt for the Track Project was made by Mike Nettemeier, second by Mike Strieker.  Roll call vote:  Aye – Mary Lou Voss, Dave Wellen, Mike Strieker, Tina Winkeler, Tim Richter, Mike Nettemeier, Rick Taphorn.  Nay – None

 

Mr. Warnecke, Mr. Jones and Mr. Meyer found an applicant for the Assistant Girls Softball Position.  Mr. Jim Cook, who is our current Head Volleyball Coach, has applied for the position.  A motion to employ Mr. Jim Cook for Assistant Girls Softball coach was made by Mike Strieker, second by Tim Richter.  Roll call vote:  Aye – Mary Lou Voss, Dave Wellen, Mike Strieker, Tina Winkeler, Tim Richter, Mike Nettemeier, Rick Taphorn.  Nay – None

 

Mr. Dale Holtmann of J. W. Boyle Inc. has proposed a 2 year renewal for the same fee for their audit services with the condition that they will no longer provide to the Board the Financial Statements Report.  If the Board decided to continue to receive the Financial Statements, an additional $250.00 would need to be added each year to the audit fee.  A motion to renew a 2 year contract with J.W. Boyle Inc. for the annual audit for $7140.00 was made by Tina Winkeler, second by Rick Taphorn.  Roll call vote:  Aye – Mary Lou Voss, Dave Wellen, Mike Strieker, Tina Winkeler, Tim Richter, Mike Nettemeier, Rick Taphorn.  Nay – None

 

The first Building Committee meeting to discuss projects for the next summer was set for Wednesday, November 5th at 6:30 P.M.

 

It has been 2 years since we bought Drivers Education vehicles.  Mr. Meyer would like to get on a rotation cycle like the other vehicles we have at Central.  One of the Drivers Education vehicles just had the tires replaced so that would not be the vehicle to be traded.  Mr. Meyer stated that if we could stay on a 2 year cycle, the trade-in value would be much higher each time.  He also stated that a new vehicle for Drivers Education was anticipated in the budget.  A motion to authorize Mr. Meyer to seek bids on a new Drivers Education vehicle was made by Rick Taphorn, second by Mike Strieker.  Roll call vote:  Aye – Mary Lou Voss, Dave Wellen, Mike Strieker, Tina Winkeler, Tim Richter, Mike Nettemeier, Rick Taphorn.  Nay – None

 

The petition packets for the April School Board election have been received.  The first day to legally circulate petitions is October 28th and the submission runs January 20th – 27th.  A motion to appoint Jill Varel as Designated Representative of the Board Secretary to disseminate and collect election materials was made by Mike Strieker, second by Rick Taphorn.  Roll call vote:  Aye – Mary Lou Voss, Dave Wellen, Mike Strieker, Tina Winkeler, Tim Richter, Mike Nettemeier, Rick Taphorn.  Nay – None

 

Mr. Meyer reported on the student enrollment projection for the next 5 years.  Enrollment is projected to slightly decrease.  There are currently 2046 students in our grade school district.  

 

Mr. Meyer reminded the Board that since Property Tax Bill have not been sent, the tax money (that we received last year around October) has not been received yet.  Mr. Meyer has heard from a good source that the first tax payment will be due on December 5, and the first tax levy funds should be received 2 weeks after the first payment is due.  Becky created an analysis that showed a negative bank balance for Central by mid-December if tax monies had not been received.  There are many schools in the same position as us, if not a worse position.  Tax Anticipation Warrants are available to help out in this situation.  Becky has checked some local financial institutions for interest rates on Tax Anticipation Warrants.  The interest rates ranged from 3.015% - 3.85%.  There may be a possibility that we will not need to issue a Tax Anticipation Warrant.  However, Mr. Meyer would rather pass a resolution at this time and decide later if it is needed.  The amount needed would not exceed $400,000.  A motion to authorize the issue of Tax Anticipation Warrants at a maximum of $400,000 was made by Tina Winkeler, second by Dave Wellen.  Roll call vote:  Aye – Mary Lou Voss, Dave Wellen, Mike Strieker, Tina Winkeler, Tim Richter, Mike Nettemeier, Rick Taphorn.  Nay – None.   Becky will provide another analysis for you next month with more accurate figures. 

 

PRINCIPAL’S REPORT:

 

Mrs. Shanafelt and Mrs. Pettus took the Young Authors to District 12 on September 25th.  The Central students read poetry and other reading to the District 12 students.  District 12 has expressed their appreciation to this group for coming each year.              

 

We have had a series of drills over the past couple weeks.  During the Fire Drill, the Breese Fire Department was impressed at how quickly the students and faculty exited the building – with a time of roughly 30 seconds.  Thanks to all faculty’s cooperation in these drills.                      

 

Mr. Jones commented on the Response to Intervention committee.  The committee consists of Mrs. Cris Toennies, Mrs. Liz Jack, Ms. Cassandra Kenney,  Ms. Angela Witte,  Ms. Trisha Lohman, Mr. Anthony Hartman and Mr. Jones.  They have met several times to discuss the new law.  The committee will be attending an RtI policy writing workshop in Centralia on Monday, October 27th.

 

The Homecoming Dance, “Party Like a Rock Star” was a success.  All students who attended the dance were in great behavior.    Mr. Jones thanked the faculty members that volunteered their time to chaperone the dance.  Congratulations to this year’s King PATRICK THOLE and Queen Leann Voss.        

 

The board adjourned at 9:15 PM. on a motion by Rick Taphorn, second by Tina Winkeler.  Roll call vote:  Aye – Mary Lou Voss, Dave Wellen, Mike Strieker, Tina Winkeler, Tim Richter, Mike Nettemeier, Rick Taphorn.  Nay – None

 

 

Mary Lou Voss                     Mike Strieker          

Board President                                  Board Secretary