Central Community High School District #71

7740 Old U.S. 50, Breese, IL  62230

 

BOARD OF EDUCATION

REGULAR MEETING

Monday, September 17, 2012  7:30 PM

 

 

AGENDA

 

1.0       Call to Order

 

2.0              Roll Call

 

3.0              Approval of Agenda

 

4.0              Approval of Minutes

 

5.0              Routine Business

5.1              Financial Report

5.2              Payment of Bills

5.3              Recognition of Visitors / Public Comment

5.4              Communications / Correspondence

5.5              Information

 

6.0              Old Business

6.1              FY 12 Audit Presentation (J.W. Boyle and Company)

6.2              Summer 2012 Technology Project Summary and Future Considerations

6.3              Approve FY 13 Budget

6.4              Summer 12 Project Update / Approve Application for Payment #4

6.5              Approve Purchase of New School Vehicles

6.6              Tax Increment Finance Agreement Extension Request Presentation

 

7.0              New Business

7.1              Approve Application for Recognition of Schools

7.2              Appoint Designated Representative of Board Secretary

7.3              Rescind Resolution for Electronic Funds Transfer

7.4              Update on Performance Evaluation Requirements

 

 

8.0              Principal’s Report

 

9.0       Executive Session

 

10.0     Adjournment

 

 

 

 

The regular meeting of the Board of Education of Central Community High School was held on September 17, 2012 at 7:30PM in the boardroom. 

 

Members present were Mary Lou Voss, Dave Wellen, Mike Nettemeier, Mike Strieker, Tim Richter and Rick Taphorn presided.  Visitors included Kelly Ross, Ami Shanafelt, Dirk Garrett, Lisa Wiegmann, Sean McKinney and Germantown village officers.  Absent was Tina Winkeler.

 

The agenda was amended and approved on a motion by Tim Richter, second by Dave Wellen.  Roll call vote:  Aye –Mary Lou Voss, Dave Wellen, Mike Nettemeier, Mike Strieker, Tim Richter, Rick Taphorn.  Nay – None

 

The minutes of the previous meeting were reviewed and approved on a motion by Mike Nettemeier, second by Dave Wellen.  Roll call vote:  Aye –Mary Lou Voss, Dave Wellen, Mike Nettemeier, Mike Strieker, Tim Richter, Rick Taphorn.  Nay – None

 

The financial report was reviewed and accepted on a motion by Mike Strieker, second by Mike Nettemeier.  Roll call vote:  Aye –Mary Lou Voss, Dave Wellen, Mike Nettemeier, Mike Strieker, Tim Richter, Rick Taphorn.  Nay – None

 

SUPERINTENDENT’S REPORT:                   

 

Letter for outstanding student fees were just sent out.  It was noted in the letter a reminder of the late payment fee and the ability to pay using credit/debit transactions.  The Illinois School Board Association (Kaskaskia Division) is holding their Fall Dinner Meeting at Damiansville Elementary School on Wednesday, October 24th.  The presentation will focus on the collective bargaining process and a legislative update.  Mr. Meyer distributed a list of evaluations that will be done this year.  We currently have 2 teachers in their 4th year of service and will be receiving a tenure notice.  The Committee to Support Central and the School Community Council are working together to coordinate a “Cougar” video that will be displayed on the website.  Lindsey Holtmann and Kelsey Scheer, who are 2 former Central grads, will be heading this.  The video will be based on our Code of Ethics and what it means to be a “Cougar”. 

 

Farmer Environmental, Inc. has completed the Three-Year Asbestos Re-inspection report and all of our records and materials are in compliance.  The necessary paperwork has been submitted to the Illinois Department of Health already.  Mr. Meyer quickly reviewed the letter that went to all staff in regards to purchasing and fundraising.  We are currently in our 4th year of not meeting AYP and are required to again to offer school choice.  As Title I Director, Mrs. Ami Shanafelt works to provide supplemental educational services to students who qualify.  She has contacted contiguous school districts requesting the option.  A letter was sent to all parents informing them of these circumstances.  The General State Entitlement calculations for the 2011-12 school year which is payable in 2012-13 have been received.  We have had consistent reductions in the entitlement over the years, and we will be receiving prorated GSA this year compounded by the fact that our circumstances also showed a reduction in amounts.  We are entitled $762,000 in GSA payments this year, however, we are only getting 89% of that or $680,000.  Mr. Meyer briefly reviewed the PSAE report and ACT scores. 

 

Mr. Dale Holtmann, from JW Boyle and Co., presented the FY12 audit to the board.  Mr. Holtmann commented that is was once again a clean audit.  He briefly reviewed the AFR.   

 

Mr. Shawn McKinney and the Technology staff presented a summation of the network wiring project to the Board.  Mr. McKinney demonstrated some aspects of the improvements made, and made some recommendations for future consideration.  All in all, the upgrades completed this summer have worked out very well and our staff is pleased.  However, there are some other things we need to consider for short term and long term success in our technology system. 

 

The FY 13 Budget presented was reviewed at the Budget Hearing prior to the Board meeting.  There have been several very minor last minute adjustments to the budget based upon recent developments and final audit figures.  As always we have been especially conservative in our projected revenues and estimated expenditures high including the intent to prepare for unexpected circumstances.  Attempting to provide a budget at all is extremely difficult based upon all of these circumstances.  A motion to approve FY 13 Budget as per presented was made by Dave Wellen, second by Rick Taphorn.  Roll call vote:  Aye –Mary Lou Voss, Dave Wellen, Mike Nettemeier, Mike Strieker, Tim Richter, Rick Taphorn.  Nay – None

 

The Summer 2012 Restroom Renovation Project is complete with all necessary paperwork complete as well.  We have received many compliments regarding the renovations.  A motion to approve the final Application for Payment #4 in the amount of $43,841.71 to Calhoun Construction was made by Rick Taphorn, second by Mike Nettemeier.  Roll call vote:  Aye –Mary Lou Voss, Dave Wellen, Mike Nettemeier, Mike Strieker, Tim Richter, Rick Taphorn.  Nay – None

 

Mr. Meyer reviewed the bids received for the vehicles replacing the vans.  The current use of large school vans is no longer acceptable for the safety of our students and the liability issues it raises in case of accident.  The budget is prepared for these purchases.  We received bids from three different dealerships – Jansen Chevrolet, Breese Motors and K & J Chevrolet.  Breese Motors was the low bidder for the large vehicle.  They bid a 2013 Expedition with final cost of $18,605.  A motion to approve purchase of 2013 Ford Expedition from Breese Motors for $18,605 was made by Rick Taphorn, second by Mike Nettemeier.  Roll call vote:  Aye –Mary Lou Voss, Dave Wellen, Mike Nettemeier, Mike Strieker, Tim Richter, Rick Taphorn.  Nay – None

 

K and J Chevrolet was the low bidder for the small vehicle.  They bid a 2012 Traverse with a final cost of $8,613.  A motion to approve purchase of 2013 Chevy Traverse from K&J Chevrolet for $8613 was made by Mike Strieker, second by Tim Richter.  Roll call vote:  Aye –Mary Lou Voss, Dave Wellen, Mike Nettemeier, Mike Strieker, Tim Richter, Rick Taphorn.  Nay – None

 

A few members of the Village of Germantown, including their Mayor, and a financial representative (Keith Moran) were in attendance to speak to the BOE regarding their request for an extension to the Tax Increment Finance agreement currently in place.  The BOE decided to discuss further at the next meeting. 

 

A motion to file the Application for Recognition of Schools with ISBE for 2012-13 was made by Tim Richter, second by Dave Wellen.  Roll call vote:  Aye –Mary Lou Voss, Dave Wellen, Mike Nettemeier, Mike Strieker, Tim Richter, Rick Taphorn.  Nay – None

 

A motion to appoint Jill Varel as Designated Representative of the Board Secretary to disseminate and collect election materials was made by Tim Richter, second by Rick Taphorn.  Roll call vote:  Aye –Mary Lou Voss, Dave Wellen, Mike Nettemeier, Mike Strieker, Tim Richter, Rick Taphorn.  Nay – None

 

A motion to rescind the ROE #13 resolution/agreement approving electronic transfer was made by Mike Nettemeier, second by Dave Wellen.  Roll call vote:  Aye –Mary Lou Voss, Dave Wellen, Mike Nettemeier, Mike Strieker, Tim Richter, Rick Taphorn.  Nay – None

 

Mr. Meyer and Mr. Jones updated the Board of Education on the activities that have been completed concerning the Performance Evaluation Reform Act.  The P.E.R.A. legislation requires us to develop new evaluation ratings/procedures and guidelines for reduction in force and recall of teachers.  Over the past six months, the Joint Committee has developed these and the process has been very cooperative and productive.  Mr. Meyer reviewed the categories and groupings that teachers have been placed in by the guidelines of legislation and the efforts of the committee.  The members of the association have been informed of the same actions and materials.  They will shortly receive information about evaluation schedule and expectations along with the finalized groupings from Mr. Jones.

 

PRINCIPAL’S REPORT:

 

Mr. Jones spoke to the BOE about the bulletin boards in the building.  Mr. Jones assigned each bulletin board to a particular group.  Each group had a specific behavior theme to illustrate on their board.  All boards were complete and looked great.  This year, each group has been assigned a new theme.      

 

Central will continue their relationship with Big Brothers/Big Sisters.  We currently have 24 juniors and senior who participate in this program.  This is a great service to the community and the elementary schools.      

 

Mr. Jones reviewed the PSAE scores.  There was a PSAE assembly on September 5th to recognize the seniors who met or exceeded state test scores.  Once again the class earned a “WE” day because they met or exceeded the state average in Reading, Science and Math.

 

The board adjourned at 10:15 PM on a motion by Tim Richter, second by Rick Taphorn.  Roll call vote:  Aye –Mary Lou Voss, Dave Wellen, Mike Nettemeier, Mike Strieker, Tim Richter, Rick Taphorn.  Nay – None

 

           

 

__________                    ___________                              

Board President                                  Board Secretary