Central Community High School District #71
7740 Old U.S. 50, Breese, IL 62230
BOARD OF EDUCATION
Monday, September 21, 2015 7:30 PM
1.0 Call to Order
2.0 Roll Call
3.0 Approval of Agenda
4.0 Approval of Minutes
5.0 Routine Business
5.1 Financial Report
5.2 Payment of Bills
5.3 Recognition of Visitors / Public Comment
5.4 Communications / Correspondence
6.0 Old Business
6.1 FY 15 Audit Presentation (Scheffel and Boyle Company)
6.2 Approve FY 16 Budget
6.3 Summer 15 Electrical and Lighting Project Update
7.0 New Business
7.1 Approve Application for Recognition of Schools
7.2 Employ Dance Team Coach
7.3 Approve Request for Extended Leave
7.4 Establish Building Committee Meeting and Schedule
8.0 Principal’s Report
9.0 Executive Session
The budget hearing for the FY16 School Budget was held on September 21, 2015 at 7:15PM in the boardroom. Members present were Mike Nettemeier, Dennis Meier, Mary Lou Voss, Tim Richter, Tina Winkeler, Mike Strieker and Kris Rickhoff presided. Visitors included Kelly Ross, Carrie Tingley and Greg Kruse.
The board adjourned the budget hearing at 7:35 PM on a motion by Voss, second by Meier. Roll call vote: Aye –Mike Nettemeier, Dennis Meier, Tina Winkeler, Mary Lou Voss, Tim Richter, Mike Strieker, Kris Rickhoff. Nay – None
The regular meeting of the Board of Education of Central Community High School was held on September 21, 2015 at 7:36PM in the boardroom.
Members present were Mike Nettemeier, Dennis Meier, Mary Lou Voss, Tim Richter, Tina Winkeler, Mike Strieker and Kris Rickhoff presided. Visitors included Kelly Ross, Carrie Tingley, Dale Hotlmann and Greg Kruse.
The agenda was approved on a motion by Voss, second by Rickhoff. Roll call vote: Aye –Mike Nettemeier, Dennis Meier, Tina Winkeler, Mary Lou Voss, Tim Richter, Mike Strieker, Kris Rickhoff. Nay – None
The minutes of the previous meeting were reviewed and approved on a motion by Voss second by Winkeler. Roll call vote: Aye –Mike Nettemeier, Dennis Meier, Tina Winkeler, Mary Lou Voss, Tim Richter, Mike Strieker, Kris Rickhoff. Nay – None
The financial report was reviewed and accepted on a motion by Richter, second by Meier. Roll call vote: Aye –Mike Nettemeier, Dennis Meier, Tina Winkeler, Mary Lou Voss, Tim Richter, Mike Strieker, Kris Rickhoff. Nay – None
This year the new automated notification system on Qmlativ will send an email message on the Family Access Portal to any family who has an outstanding debt with us on the fifteenth of every month. The notification will direct them to review their outstanding textbook or activity fee on the portal and will include a reminder of the late payment fee and the ability to pay using credit/debit transaction. Initial deposits from schedule pickups and receipts were very high this year and our new registration process was a great success but we still have a large number of people with outstanding accounts. Later in the year, we will also send a more personal notice to those with bills of over $300 as a reminder of the credit/debit opportunity along with our willingness to work with them on making payments. We will also send a certified note to parents of seniors with outstanding accounts in the spring. We are hopeful that the combination of monthly notifications and the fee information being on the Qmlativ Family Access Portal will assist us in resolve outstanding accounts.
Mr. Meyer presented a list of those staff members that will be evaluated by the Superintendent and the Principal during the 2015-16 school year. The Joint Committee has developed a system to add student growth to evaluations of teachers in 2015-16. We will be piloting this system this year and it is mandatory for next year. You will note that we have several certified staff that have no ability to student performance growth measurement and these were added to the evaluation list of the Superintendent beginning last year. The process for the Principal to evaluate other certified staff with these measurements becomes much more involved and time consuming.
Mrs. Nicole Hughes is our new Tutor in the Response to Intervention program. Mrs. Hughes lives in Shattuc and is an elementary education major with middle school endorsements in Language Arts and Social Studies. She has been subbing and will work through the Career and Technical program grants at our school during the course of 2015-16.
A copy of the Curriculum Study Cycle was presented to the BOE. We are in the study year for three various subject areas including Health/Driver Education/Physical Education, Fine Arts/Foreign Language, and Guidance/Careers. This is a unique combination of people involved, subjects, and materials for review. Next year’s study is scheduled to be Vocational Education which is a much broader segment of our school and involves a great deal more of an adoption of materials. A decision will be made in the future about the continuation of this cycle.
Per Mrs. Laura Anderson, Extension Director for Kaskaskia College, KC is temporarily discontinuing a placement of extension center classes here at Central due to lack of enrollment numbers.
Mr. Meyer briefly reviewed the new Athletic Emergency Action Plan that has been developed by our Athletic Department in conjunction with the School Nurse in your packet. This was a result of the requirements brought about by the passage of SB07 (Public Act 99-245) this summer.
We have received “partial” results from last year’s administration of the new PARCC testing. There was a much lower baseline of results than the old PSAE test results, but that was expected.
The EXPLORE and PLAN test programs that we have given to 8th, 9th, and 10th graders each year was sold to a new company that is no longer affiliated with A.C.T. In turn, A.C.T. has purchased the new ASPIRE Testing program. This does change the sequence, dates of testing, and cost of testing a great deal. We have continued plans to work with the elementary districts and Mater Dei to make attempts at maintaining a consistent placement test and will be giving the EXPLORE again this year. We even took steps to purchase the test booklets this past year and will only have to pay for scoring and reports. However, in order to do a preparatory sequence for the A.C.T. Test, we have decided to offer the ASPIRE Testing opportunity for Sophomores on a voluntary basis. Last spring, we asked those students and parents if they would like to sit for the ASPIRE and we had 23 students who will be taking the test this fall. They are paying for the test and the reports (the cost is $24 per person) this year. (The school could not absorb costs for all Sophomores as a preparatory test.)
The Illinois State Board of Education has not decided as to whether they are going to pay for the Spring administration of the A.C.T. testing for all students as they have done in previous years. It is likely that they will not… which will make the A.C.T. a voluntary matter as well. This is all part of the fallout on testing services and the administration of the new PARCC testing mentioned above.
The Illinois School Code requires that we hold an annual review of our Crisis Management Plan and conduct safety drills with local law enforcement and emergency units. We held the meeting of the Crisis Management Team on Thursday, September 3rd and have been conducting these drills. (Mrs. Voss serves as the Board of Education representative for this purpose.) We had an unfortunately timed fire alarm on the very first day of school. But, even though it was unplanned, the staff and students responded very well. The first of our normal fire drills will be held on over the next few days and will require participation of emergency personnel on site. The Clinton County Sheriff’s Office participated in the Code Red Drill on Tuesday, September 8th. And, we had a Code Yellow Drill on Thursday, September 9th.
As part of Illinois School Code, Mr. Meyer presented an itemized salary compensation report for all certified employees. This no longer includes a report to the Regional Office of Education but still must be presented at a Board of Education meeting prior to October 1st each year. It also requires a posting of this report and all collective bargaining agreements on school district websites.
Mr. Meyer reviewed the General State Entitlement calculations for the 2014-15 school year which is payable in this 2015-16 year, as well as for the past several years. We have had consistent reductions in the entitlement over the years. This compounds and makes our reliance upon local property tax revenues an even more major portion of income.
Mr. Dale Holtmann of Scheffel and Boyle Company presented the FY 15 Audit Report. He summarized the findings of the audit and reviewed the financials for FY15. A motion to approve the FY15 Audit presented by Scheffel and Boyle was made by Voss, second by Strieker. Roll call vote: Aye –Mike Nettemeier, Dennis Meier, Tina Winkeler, Mary Lou Voss, Tim Richter, Mike Strieker, Kris Rickhoff. Nay – None
The FY 16 Budget was presented in the hearing before the regular meeting. Usually, we try to estimate projected revenues at low levels. This year we have losses to revenue levels which is very detrimental to our overall budget. Estimated expenditures are usually estimated at high levels for the upcoming year and we include the potential for unexpected circumstances. This year we are making increased efforts at looking to save in even the smallest of locations. We usually hope actual end-of-year numbers will produce a balanced budget and even a small surplus but that will not be the case this year. We will have a serious deficit in the Education Fund this year. There are several options we can look at depending upon how the end of the year next summer might look. We will also be looking at other options to prepare for some difficult decisions as the year unfolds. A motion to approve the FY16 Budget was made by Rickhoff, second by Meier. Roll call vote: Aye –Mike Nettemeier, Dennis Meier, Tina Winkeler, Mary Lou Voss, Tim Richter, Mike Strieker, Kris Rickhoff. Nay – None
A motion to approve the application for Recognition of Schools with the ISBE for 15-16 was made by Voss, second by Winkeler. Roll call vote: Aye –Mike Nettemeier, Dennis Meier, Tina Winkeler, Mary Lou Voss, Tim Richter, Mike Strieker, Kris Rickhoff. Nay – None
A discussion regarding a Dance Team Coach was tabled.
A motion to approve extended leave for Mr. Falconio starting in November for knee surgery was made by Richter, second by Strieker. Roll call vote: Aye –Mike Nettemeier, Dennis Meier, Tina Winkeler, Mary Lou Voss, Tim Richter, Mike Strieker, Kris Rickhoff. Nay – None
Usually about this time of year we begin talking about our first Building Committee meeting. We did spend out our School Maintenance Program Grant with the electrical project. Mr. Meyer is looking at dates to schedule the first meeting. Mr. Meyer recommended that we need to think about a larger overall study and planning for our district. This needs to include fiscal matters, contractual issues, facility planning, curricular overview, administrative transitions, and a full programmatic study.
Central’s Response to Interventions (RtI) program is in full swing including interventions for reading comprehension and math for freshmen, sophomores, juniors & seniors. Laura Walker and JTPA Tutor, Nicole Hughes both are working very well with students identified as an RtI Tier II student during their study hall. Several students have made progress using the Auto Skills Program. Both teachers communicate often with the students’ classroom teachers in Language Arts & math to help keep them on track. They send periodic progress reports to the teachers and administration. Thanks to Ms. Walker’s & Ms. Hughes’s efforts with those students.
Part of the R.T.I. program deals with behavior. This is the fourth year of the Student Assistance Program (S.A.P.) integrating with the RtI Program. Five years ago, the RtI Committee changed/upgraded the Ethics listed in the student handbook to behaviors we would like to see here at Central. With the committee’s recommendation, several groups were assigned a bulletin board each located at strategic points throughout the school. With that assignment, each group had a specific behavior theme to illustrate on their board. The students within each group collaborated with their sponsor/coach and built the board. It has been a successful venture! All the Boards looked great throughout the building! This year, each group has been assigned a new behavior or ethic and the groups are currently in the process of building their boards based on their assigned theme.
This is the third year of organizing of a student body “Pit Crew” designed to support the student/athletes at games throughout the year. The groups’ goal is to cheer on the Cougars with organized cheers and work in conjunction with the cheerleaders at events. Julianne Jacob is supervising the group. As an incentive to attend events, Mr. Jones had this year’s committee design a “Pit Crew” T-shirt the students could purchase for $20.00. The proceeds would pay for the shirt with the remainder being applied to the admission of all charged sports events at Central so the student would be saving $38.00 if they attended all events fall through the Winter sports seasons. The students were given a week window for students to sign up and order the shirt. 235 shirts were ordered with several faculty members purchasing the shirts to help promote school spirit as well!! The committee plans on having meetings during Channel One prior to home events to design game themes and practice cheers under Mr. Jones’ supervision.
The board adjourned at 9:03 PM on a motion by Richter; second by Winkeler. Roll call vote: Aye –Mike Nettemeier, Dennis Meier, Tina Winkeler, Mary Lou Voss, Tim Richter, Mike Strieker, Kris Rickhoff. Nay – None
Mike Nettemeier Mike Strieker
Board President Board Secretary