Central Community High School District #71

7740 Old U.S. 50, Breese, IL  62230

 

BOARD OF EDUCATION

REGULAR MEETING

Monday, September 19, 2016  7:00 PM

 

AGENDA

 

 

1.0       Call to Order

 

2.0              Roll Call

 

3.0              Approval of Agenda          

                                                           

4.0              Approval of Minutes

 

5.0              Routine Business

5.1              Financial Report

5.2              Payment of Bills

5.3              Recognition of Visitors / Public Comment

5.4              Communications / Correspondence

5.5              Information

 

6.0              Old Business

6.1              FY 16 Audit Presentation (Scheffel and Boyle Company)

6.2              Approve FY 17 Budget

6.3              Summer 16 Lockset and P.A./Clock/Bells Project Update

 

7.0              New Business

7.1              Approve Application for Recognition of Schools

7.2              Authorization to Preparation of Specifications and Advertisement for Proposals on Purchase of School Vehicle

7.3              Establish Building Committee Meeting and Schedule

7.4              Employ Extra Duty Position (Prom Sponsor)

 

8.0              Principal’s Report

 

9.0       Executive Session

 

10.0     Adjournment

 

 

 

 

 

 

The hearing for the FY Budget was held by the Board of Education of Central Community High School September 19, 2016 at 6:45PM in the boardroom.  Members present were Mary Lou Voss, Dennis Meier, Tina Winkeler, Mike Strieker, Kris Rickhoff (via phone) and Tim Richter presided.   Mike Nettemeier was absent.  Visitors included Kelly Ross and Dale Holtmann.

 

Becky Boeschen presented the FY Budget and briefly explained the balances in all of the funds.  The FY17 Budget is balanced. A motion to adjourn the Budget Hearing was made at 7:00PM by Richter, second by Dennis.  Roll call vote:  Aye – Mary Lou Voss, Dennis Meier, Tina Winkeler, Mike Strieker, Kris Rickhoff, Tim Richter.  Nay – None

 

An expulsion hearing was held at 7:00 in the boardroom.  Members present were Mike Nettemeier (late 7:15), Mary Lou Voss, Dennis Meier, Tina Winkeler, Mike Strieker, Kris Rickhoff (via phone) and Tim Richter presided.    Visitors included Kelly Ross and Dale Holtmann

 

A motion to go into executive session was made by Winkeler, second Mrs. Voss, to discuss students’ expulsions.  A motion to go back into open session was made by Winkeler, second by Richter.  Roll call vote:  Aye – Mike Nettemeier, Mary Lou Voss, Dennis Meier, Tina Winkeler, Mike Strieker, Kris Rickhoff, Tim Richter.  Nay – None

 

A motion for an expulsion to be held in abeyance of Cole M. Winkeler was made by Richter, second by Strieker.  Roll call vote:  Aye –Mary Lou Voss, Dennis Meier, Tina Winkeler, Mike Strieker, Kris Rickhoff, Tim Richter.  Abstain – Mike Nettemeier  Nay – None

 

A motion for an expulsion to be held in abeyance of Kane Bullock was made by Strieker, second by Richter.  Roll call vote:  Aye –Mary Lou Voss, Dennis Meier, Tina Winkeler, Mike Strieker, Kris Rickhoff, Tim Richter.  Abstain – Mike Nettemeier  Nay – None

 

A motion to adjourn the expulsion hearing was made at 7:18PM by Winkeler, second by Richter. 

Roll call vote:  Aye – Mike Nettemeier, Mary Lou Voss, Dennis Meier, Tina Winkeler, Mike Strieker, Kris Rickhoff, Tim Richter.  Nay – None

 

The regular meeting of the Board of Education of Central Community High School was held on September 19, 2016 at 7:19PM in the boardroom. 

 

Members present were Mike Nettemeier, Mary Lou Voss, Dennis Meier, Tina Winkeler, Mike Strieker, Kris Rickhoff (via phone) and Tim Richter presided.  Visitors included Kelly Ross, Dale Holtmann of Scheffel Boyle and Lynn Garrett.

 

The agenda was approved on a motion by Richter, second by Winkeler.  Roll call vote:  Aye – Mike Nettemeier, Mary Lou Voss, Dennis Meier, Tina Winkeler, Mike Strieker, Kris Rickhoff, Tim Richter.  Nay – None

 

The minutes of the previous meeting were reviewed and approved on a motion by Voss second by Richter.  Roll call vote:  Aye – Mike Nettemeier, Mary Lou Voss, Dennis Meier, Tina Winkeler, Mike Strieker, Kris Rickhoff, Tim Richter.  Nay – None

 

The financial report was reviewed and accepted on a motion by Richter, second by Winkeler.   Roll call vote:  Aye – Mike Nettemeier, Mary Lou Voss, Dennis Meier, Tina Winkeler, Mike Strieker, Kris Rickhoff, Tim Richter.  Nay – None

 

 

SUPERINTENDENT’S REPORT:                   

 

We still have 194 students with outstanding textbook and activity fees.  The new automated notification system on Qmlativ will send messages on the Family Access Portal to any family who has an outstanding debt with us on the fifteenth of every month.  The notification will direct them to review their outstanding textbook or activity fee on the portal and will include a reminder of the late payment fee and the ability to pay using credit/debit transaction.  Initial deposits from our registration process was a success but we still have a large number of people with outstanding accounts.  Later in the year, we will also send a more personal notice to those with bills of over $300 as a reminder of the credit/debit opportunity along with our willingness to work with them on making payments.  We will also send a certified note to parents of seniors with outstanding accounts in the spring.  We are hopeful that the combination of monthly notifications and the fee information being on the Qmlativ Family Access Portal will assist us in resolving outstanding accounts. 

 

Mr. Nettemeier attended The Fall Governing Board Meeting for the Kaskaskia Special Education District on Monday, August 29th.  Mr. Nettemeier gave a brief description about what was discussed at the meeting.

 

The Fall Kaskaskia Division meeting of the Illinois Association of School Boards is scheduled for Tuesday, October 25th at Staunton High School.  The topic will be focused on “Online Learning, A Successful Alternative for Student Needs”.  Since we have Parent/Teacher Conferences here, and we could be playing in the Volleyball Regionals that night, attendance may be difficult. 

 

A list of those staff members that will be evaluated by the Superintendent and the Principal during the 2016-17 school year was distributed to the BOE.  The Joint Committee has developed a system to add student growth to evaluations of teachers this year after piloting the system last year.  We have several certified staff that have no ability to student performance growth measurement and these were added to the evaluation list of the Superintendent.  The process for the Principal to evaluate other certified staff with these measurements becomes much more involved and time consuming.     

 

We have been notified that we should be receiving “partial” results from last year’s administration of the new PARCC testing.  Our place in percentage of students tested is always around 100% and the standing that we have in meeting or exceeding will almost certainly be strong compared to state results.  Of course everyone is aware that the state is eliminating the PARCC Test at the high school level and is moving to a mandatory administration of the SAT Test.  Along with this, decisions regarding other testing programs are also in development.  Many students will still need to take an ACT Test for most colleges and universities in our area.  This might require us to still focus on offering ACT Prep activities including the Aspire Test or courses and still attempt to prep kids for the SAT mandatory administration.  (This might mean the PSAT will become more prevalent from a school preparatory circumstance.)  Of course, we still administer the EXPLORE in conjunction with the elementary districts for placement information.  Our counselors are attending a roundtable in a few weeks to gather more information.  In short, it would be great to see the State of Illinois get things together so that schools can plan ahead on testing activities.

 

Each year, we send a letter to parents of students who are falling behind in credits necessary to graduate with their class.  We offer remediation services to parents and students in these circumstances and hope that the letter will stimulate some “motivation” to perform.

 

We have received formal verification that we will be receiving the Rural Education Achievement Program (REAP) grant from the U.S. Department of Education again this year.  Our award amount this year will be $36,262.00.  (This amount is slightly higher than last year.)  Some of these funds will go to the expenditure of salary for the aide who works in the Response to Intervention program and the remaining will supplement our technology budget since these are either required or approved expenditure areas.

 

Mr. Dale Holtmann of Scheffel and Boyle Company presented the FY 16 Audit Report.  Mr. Holtmann briefly summarized the findings of the audit for the information of the Board.  A motion to approve the FY16 audit was made by Voss, second by Meier.  Roll call vote:  Aye – Mike Nettemeier, Mary Lou Voss, Dennis Meier, Tina Winkeler, Mike Strieker, Kris Rickhoff, Tim Richter.  Nay – None

 

Becky Boeschen presented the FY 17 Budget.  There have been several last minute adjustments to the budget based upon recent developments and final audit figures.  Usually, we try to estimate projected revenues at low levels.  This year we have an additional property tax influx coming due to the Tort Fund increase and a raise in EAV levels.  Estimated expenditures are usually estimated at high levels for the upcoming year and we include the potential for unexpected circumstances.  As other years, we are making increased efforts at looking to save in even the smallest of locations.  We will still have a deficit in the Education Fund this year.  However, we are very hopeful that with some increases to revenue, settling of expenditure projections, and transfers during the course of the year, we will be able to complete FY 17 with more balance to our budget situation.  A motion to approve the FY17 budget as presented was made by Winkeler, second by Meier.  Roll call vote:  Aye – Mike Nettemeier, Mary Lou Voss, Dennis Meier, Tina Winkeler, Mike Strieker, Kris Rickhoff, Tim Richter.  Nay – None

 

The Board of Education needs to take formal action to file the Application for Recognition of Schools with the Illinois State Board of Education for 2016-17.  This is an annual procedure and a form that assures the I.S.B.E. that we are following all guidelines and School Code requirements.  It also includes a listing of our Teacher Aides that work in our building and the verifications of their qualifications.  A motion to approve application for Recognition of Schools with the ISBE was made by Voss, second by Strieker.  Roll call vote:  Aye – Mike Nettemeier, Mary Lou Voss, Dennis Meier, Tina Winkeler, Mike Strieker, Kris Rickhoff, Tim Richter.  Nay – None

 

We have been operating over the past four years with two school vehicles.  One of which is the crossover type vehicle (Chevrolet Traverse).  There was much discussion at the time, but the combination of this vehicle with a larger passenger type vehicle has been a huge success.  We have put more miles on the crossover and it is advantageous for many more trips made by staff members.  A motion to authorize and prepare specs for proposals on purchase of school vehicle was made by Voss, second by Meier.   Roll call vote:  Aye – Mike Nettemeier, Mary Lou Voss, Dennis Meier, Tina Winkeler, Mike Strieker, Kris Rickhoff, Tim Richter.  Nay – None

 

The Building Committee will be meeting October 6 to discuss future projects.  The BOE discussed that since there are some big, important projects coming up, the BOE as a whole will need to make some decisions together.    

 

A motion to employ Ami Shanafelt as Prom Sponsor was made by Winkeler, second by Voss.  Roll call vote:  Aye – Mike Nettemeier, Mary Lou Voss, Dennis Meier, Tina Winkeler, Mike Strieker, Kris Rickhoff, Tim Richter.  Nay – None

 

 

PRINCIPAL’S REPORT:

 

Central’s Response to Interventions (RtI) program is in full swing including interventions for reading comprehension and math for freshmen, sophomores, juniors & seniors. Stacy Boruff and JTPA Tutor, Nicole Hughes both are working very well with students identified as an RtI Tier II student during their study hall. Several students have made progress using the Auto Skills Program. Both teachers communicate often with the students’ classroom teachers in Language Arts & math to help keep them on track. They send periodic progress reports to the teachers and administration. Thanks to Ms. Boruff’s and Ms. Hughes’s efforts with those students! 

 

Part of the R.T.I. program deals with behavior. This is the fifth year of the Student Assistance Program (S.A.P.) integrating with the RtI Program. Five years ago, the RtI Committee changed/upgraded the Ethics listed in the student handbook to behaviors we would like to see here at Central. With the committee’s recommendation, several groups were assigned a bulletin board each located at strategic points throughout the school. With that assignment, each group had a specific behavior theme to illustrate on their board. The students within each group collaborated with their sponsor/coach and built the board. It has been a successful venture! All the Boards looked great throughout the building! This year, each group has been assigned a new behavior or ethic and the groups are currently in the process of building their boards based on their assigned theme. You will find a master board with all the behaviors/ethics listed in the Commons Area.

 

 

The board adjourned at 8:44 PM on a motion by Voss; second by Winkeler.  Roll call vote:  Aye – Mike Nettemeier, Mary Lou Voss, Dennis Meier, Tina Winkeler, Mike Strieker, Kris Rickhoff, Tim Richter.  Nay – None

 

           

__________                            ___________               

Board President                                  Board Secretary