Central Community High School District #71

7740 Old U.S. 50, Breese, IL  62230

 

BOARD OF EDUCATION

REGULAR MEETING

Monday, September 18, 2017  7:00 PM

 

AGENDA

 

 

1.0       Call to Order

 

2.0              Roll Call

 

3.0              Approval of Agenda          

                                                           

4.0              Approval of Minutes

 

5.0              Routine Business

5.1       Financial Report

5.2       Payment of Bills

5.3       Recognition of Visitors / Public Comment

5.4       Communications / Correspondence

5.5       Information

 

6.0       Old Business

6.1       FY 17 Audit Presentation (Scheffel and Boyle Company)

6.2       Approve FY 18 Budget

6.3       Authorize Development of Designs and Specifications for the 2018-19 HVAC    System Replacement, Outdoor Renovations, and Building Additions

6.4       Engage First Midstate Inc. as Placement Agent for Sale of Debt Certificates and                  Underwriter for Funding Bonds

 

7.0       New Business

7.1       Approve Curriculum Study Cycle

7.2       Authorization to Preparation of Specifications and Advertisement for Proposals on Purchase of Driver Education Vehicle

7.3       Establish Building Committee Meeting and Schedule

7.4       Employment of Building Principal

 

8.0       Principal’s Report

 

9.0       Executive Session

 

10.0     Adjournment

 

 

 

 

 

 

 

 

 

A budget hearing was held on September 18, 2017 at 6:45PM.  Members present were Mike Nettemeier, Dennis Meier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Jeff Kampwerth and Tim Richter.  Visitors included Kelly Ross, Eric Chrostoski, andy Tyler Porter.  The agenda was approved on a motion by Richter, second by Meier.   Roll call vote: Aye –Mike Nettemeier, Dennis Meier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Jeff Kampwerth, Tim Richter.  Nay – None 

Becky Boeschen reviewed the proposed 2017-18 Fiscal Budget.  She proposed a balanced budget.  A motion to adjourn the budget hearing was made by Voss, second by Richter.  Roll call vote: Aye –Mike Nettemeier, Dennis Meier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Jeff Kampwerth, Tim Richter.  Nay – None

The regular meeting of the Board of Education of Central Community High School was held on September 18, 2017 at 7:00PM in the boardroom. 

Members present were Mike Nettemeier, Dennis Meier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Jeff Kampwerth and Tim Richter.   Visitors included Kelly Ross, Tyler Porter, Eric Chrostoski, Dale Holtmann, Emily Schneider.

The agenda was approved on a motion by Richter, second by Kampwerth.  Roll call vote: Aye –Mike Nettemeier, Dennis Meier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Jeff Kampwerth, Tim Richter.  Nay – None

The minutes of the previous meeting were reviewed, amended and approved on a motion by Voss second by Kennedy.   Roll call vote: Aye –Mike Nettemeier, Dennis Meier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Jeff Kampwerth, Tim Richter.  Nay – None

The financial report was reviewed and accepted on a motion by Voss, second by Kruse.  Roll call vote: Aye –Mike Nettemeier, Dennis Meier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Jeff Kampwerth, Tim Richter.  Nay – None

Mr. Meyer reviewed some correspondence and information with the BOE.  Initial deposits from our registration process was a success but we still have a large number of people with outstanding accounts.  Later in the year, we will also send a more personal notice to those with bills of over $300 as a reminder of the credit/debit opportunity along with our willingness to work with them on making payments.  We will also send a certified note to parents of seniors with outstanding accounts in the spring.  We are hopeful that the combination of monthly notifications and the fee information being on the Qmlativ Family Access Portal will assist us in resolving outstanding accounts.  

Mr. Meyer informed the BOE of the list of those staff members that will be evaluated by the Superintendent and the Principal during the 2017-18 school year.  There are thirty-five evaluations to be completed by the Principal this year which includes the student performance growth component.  Each year, we send a letter to parents of students who are falling behind in credits necessary to graduate with their class.  We offer remediation services to parents and students in these circumstances and hope that the letter will stimulate some “motivation” to perform.

 

The Illinois School Code requires that we hold an annual review of our Crisis Management Plan and conduct safety drills with local law enforcement and emergency units.  We held the meeting of the Crisis Management Team on Tuesday, August 29th and have been conducting these drills.  (Mrs. Voss serves as the Board of Education representative for this purpose.)  We had a Code Yellow evacuation drill on Tuesday, September 5th and all went well in the process.  The Clinton County Sheriff’s Office participated in the Code Red Drill on Wednesday, September 6th.  The first of our normal fire drills will be held and will require participation of emergency personnel on site.  As part of Illinois School Code, we are required to report an itemized salary compensation report for all certified employees.  This no longer includes a report to the Regional Office of Education but still must be presented at a Board of Education meeting prior to October 1st each year.  It also requires a posting of this report and all collective bargaining agreements on school district websites. 

 

In the past it has been a requirement each year for the Board of Education to take formal action to file the Application for Recognition of Schools with the Illinois State Board of Education.  This has been changed.  This was an annual procedure and a form that assured the I.S.B.E. that we were following all guidelines and School Code requirements.  This year, it is no longer a requirement to place it in front of the Board but will be filed by action of the Superintendent to the Regional Office of Education.  Therefore, it will no longer be on our agenda for the annual September meeting.  Also during the month of September, Mr. Meyer will usually provide the Board members with a summary of this year’s calculation of General State Aid payments.  Obviously the passage of Senate Bill 1 and subsequent trailer bills has changed the situation.   Estimated Assessed Valuation of property within the district increased by about three percent bringing EAV in our school district to over $303 million.  This gives us an increase of about $83,800 in new property tax revenue.  Although it is somewhat disappointing, it is still an increase.  Combine that with the assurance that new payments in GSA will be held harmless (meaning no reduction) and mandated categorical payments will be made with the released dollars, we should experience increases.  

 

Mr. Dale Holtmann of Scheffel and Boyle Company presented the FY 17 Audit Report. Mr. Holtmann briefly summarized the findings of the audit for the information of the Board.  He reported that  no findings or  recommendations for necessary changes to financial adjustments and/or procedures needed to be made.  A motion to accept FY17 Audit was made by Kruse, second by Meier.  Roll call vote: Aye –Mike Nettemeier, Dennis Meier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Jeff Kampwerth, Tim Richter.  Nay – None

 

The FY 18 Budget was presented in the budget hearing and has been on public display for the past thirty days.  There have been several adjustments to the budget based upon recent developments and final audit figures.  The final budget requires approval from the Board of Education this month.  Usually, we try to estimate projected revenues at low levels.  Recent legislation and all the unknowns that come with it have made even an estimated number almost impossible.  We know that our General State Aide (GSA) figures and reimbursements will likely stay equivalent to last year and we may even “catch up” with some payments from FY17.  Our increase in local property tax dollars will be consistent with a three percent increase in Estimated Assessed Valuation (EAV).  So we can plan on some increase.  Estimated expenditures are usually budgeted at high levels for the upcoming year and we include the potential for unexpected circumstances.  As other years, we are making increased efforts at looking to save in even the smallest of locations.  Our staff is pretty frugal and our efforts to hold spending will continue.  We also have huge variations and distortions in budgetary figures due to impending input of borrowed capital and small expenditures before next June 30th due to anticipated projects.  That was the reason for giving you two summaries last month.  The final budget to be submitted must include this and you will note those numbers now, but need to be prepared for changes at the amendatory time period next spring.  A motion to approve FY18 Budget as presented was made by Voss, second by Sean.  Roll call vote: Aye –Mike Nettemeier, Dennis Meier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Jeff Kampwerth, Tim Richter.  Nay – None 

 

In order to move forward on the 2018-19 Renovations and Building Additions in an appropriate timeframe, it is necessary to take two steps.  First, we need to authorize the development of designs, specifications, and preparation for the bidding process to be completed by F.G.M. Architects.  Doing so will keep the firm on pace for getting the replacement of HVAC and construction of Outdoor Renovations at the facility on schedule for completion by August of 2018.  We also need to include the Building Additions as well so those plans and the bidding can take place late-spring or early-summer of 2018 in order to have completion of construction during the 2018-19 school year and subsequent summer.  A motion to authorize FGM Architects to develop designs, specifications and pre for bidding for replacing the HVAC units, Outdoor Renovations and Building additions was made by Kampwerth, second by Voss.   Roll call vote: Aye –Mike Nettemeier, Dennis Meier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Jeff Kampwerth, Tim Richter.  Nay – None.

 

The second necessary action is to take action to engage First Midstate Inc. as placement agent for the District’s Debt Certificates and as underwriter for the upcoming Funding Bonds.  This provides authorization for First Midstate Inc. and Chapman and Cutler as their legal cohort to be as our bonding agent and legal representative respectively.  We need to move forward with a sale of debt certificates on both Health Life Safety bonds and funding bonds to provide the funding for the projects. A motion to engage First Midstates Inc. as placement agent for District's Debt Certificates and as underwriter for Funding Bonds was made by Richter, second by Kennedy.  Roll call vote: Aye –Mike Nettemeier, Dennis Meier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Jeff Kampwerth, Tim Richter.  Nay – None

 

It is time for us to discuss another revolution on a Curriculum Study Cycle.  The Career and Technical Education department members are in the second year of adoption for their programs and presented their recommendations at our meeting last December.  Over the course of this year and through December of 2018, the Language Arts Department will be completing their study cycle.  Several major decisions are upcoming with this process.  This is not only the largest subject area for an adoption, it is crucial one for the programs at Central.  We will also need to make some big decisions due to the One-to-One environment. A motion to approve Curriculum Study Cycle for CTE program was made by Voss, second by Kruse.  Roll call vote: Aye –Mike Nettemeier, Dennis Meier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Jeff Kampwerth, Tim Richter.  Nay – None

 

It is time to purchase a new Driver Education vehicle.  The Driver Education car used at the other school is now almost six years old with over 86,000 miles.  (We postponed the purchase cycle again last year to purchase a passenger vehicle.  We occasionally use the Traverse as a Driver Education supplement.)  We have budgeted a slightly larger amount than normal for this reason.  A motion to authorize Mr. Meyer to prepare specifications and seek bide for Drivers Ed vehicle was made by Richter, second by Kampwerth.  Roll call vote: Aye –Mike Nettemeier, Dennis Meier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Jeff Kampwerth, Tim Richter.  Nay – None

 

Mr. Meyer discussed the first Building Committee meeting. The discussions at this year’s meetings will largely be based upon our renovations and projects decided upon in our action earlier on this agenda.  The committee is meeting on November 2nd at 6PM. 

 

PRINCIPAL’S REPORT:

 

Central’s Response to Interventions (RtI) program is in full swing including interventions for reading comprehension and math for freshmen, sophomores, juniors & seniors.  Stacey Schroeder and JTPA Tutor, Christopher Cole both are working very well with students identified as an RtI Tier II student during their study hall.  Several students have made progress using the Auto Skills Program.  Both teachers communicate often with the students’ classroom teachers in Language Arts & math to help keep them on track.  They send periodic progress reports to the teachers and administration.  Thanks to Ms. Schroeder’s & Mr. Coles’ efforts with those students!

 

Part of the R.T.I. program deals with behavior.  This is the 6th year of the Student Assistance Program (S.A.P.) integrating with the RtI Program.   Six years ago, the RtI Committee changed/upgraded the Ethics listed in the student handbook to behaviors we would like to see here at Central.   With the committee’s recommendation, several groups were assigned a bulletin board each located at strategic points throughout the school.  With that assignment, each group had a specific behavior theme to illustrate on their board.  The students within each group collaborated with their sponsor/coach and built the board.  All the Boards looked great throughout the building!  This year, each group has been assigned a new behavior or ethic and the groups are currently in the process of building their boards based on their assigned theme. 

 

This is the fifth year of organizing of a student body “Pit Crew” designed to support the student/athletes at games throughout the year.  The groups’ goal is to cheer on the Cougars with organized cheers and work in conjunction with the cheerleaders at events.  Julianne Jacob is helping supervise the group.  As an incentive to attend events, Mr. Jones had this year’s committee design a “Pit Crew” T-shirt the students could purchase for $20.00.  The proceeds would pay for the shirt with the remainder being applied to the admission of all charged sports events at Central so the student would be saving $36.00 if they attended all events fall through the Winter sports seasons.  The students were given a week window for students to sign up and order the shirt.  368 shirts were ordered with several faculty members purchasing the shirts to help promote school spirit as well!!  The committee has had meetings during Channel One to create game themes and practice cheers under Mr. Jones’ supervision.

 

The board entered into executive session to discuss employment of a new principal on a motion by Richter, second by Kampwerth.    Roll call vote: Aye –Mike Nettemeier, Dennis Meier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Jeff Kampwerth, Tim Richter.  Nay – None Motion carried at 8:57 PM

 

The board entered back into open session at 10:00PM on a motion by Kruse, second by Kampwerth.   Roll call vote: Aye –Mike Nettemeier, Dennis Meier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Jeff Kampwerth, Tim Richter.  Nay – None

 

The board adjourned the meeting on a motion by Kennedy; second by Meyer at 10:01PM.   Roll call vote: Aye –Mike Nettemeier, Dennis Meier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Jeff Kampwerth, Tim Richter.  Nay – None

 

 

           

Mike Nettemeier                          Tim Richter                       

Board President                                  Board Secretary