Central Community High School District #71

7740 Old U.S. 50, Breese, IL  62230

 

BOARD OF EDUCATION

REGULAR MEETING

Monday, September 17, 2018  7:00 PM

AGENDA

 

1.0       Call to Order

 

2.0              Roll Call

 

3.0              Approval of Agenda          

                                                           

4.0              Approval of Minutes

 

5.0              Routine Business

2.1              Financial Report

2.2              Payment of Bills

2.3              Recognition of Visitors / Public Comment

2.4              Communications / Correspondence

2.5              Information

 

3.0              Old Business

3.1              FY 18 Audit Presentation (Scheffel and Boyle Company)

3.2              Approve FY 19 Budget

3.3              18-19 Renovations and Building Additions

A.    HVAC Project - Approve Application for Payment #4 (Hock Inc.) and Change Order(s)

B.     Outdoor Renovations - Approve Application for Payment #4 (Litteken Construction) and Change Order(s)

C.     Building Additions – Approve Application for Payment #3 (Millenium Construction) and Change Order(s)

 

4.0              New Business

4.1              Authorization to Preparation of Specifications and Advertisement for Proposals on Purchase of School Vehicle (Large)

4.2              Establish Building Committee Meeting and Schedule

4.3              Employ Special Education / In-School Suspension Aide

4.4              Employ Health Services Aide

4.5              Accept Resignation(s) of Future Business Leaders of America Sponsors

4.6              Employ Future Business Leaders of America Co-Sponsors

4.7              Discuss Employment of Superintendent

 

5.0              Principal’s Report

 

9.0       Executive Session

 

10.0     Adjournment

 

 

The Budget Hearing was held on September 17, 2018 at 6:45PM in the boardroom.  Becky presented the FY19 Budget and answered any questions.  The hearing adjourned at 7:04PM on a motion by Richter, second by Kruse.  Roll call vote: Aye –Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Dennis Meier, Jeff Kampwerth, Tim Richter.  Nay – None

The regular meeting of the Board of Education of Central Community High School was held on September 17, 2018 at 7:04PM in the boardroom. 

Members present were Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Jeff Kampwerth, Tim Richter and Dennis Meier.  Visitors included Dale Holtmann, Todd Jones, Melissa Wilkerson, Blake, Cari and Kent Markus and Lynn Garrett.

The agenda was approved on a motion by Kampwerth, second by Richter.  Roll call vote: Aye –Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Dennis Meier, Jeff Kampwerth, Tim Richter.  Nay – None

The minutes of the previous meeting were approved on a motion by Voss, second by Richter.   Roll call vote: Aye –Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Dennis Meier, Jeff Kampwerth, Tim Richter.  Nay – None

The financial report was reviewed and accepted on a motion by Richter, second by Meier.  Roll call vote: Aye –Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Dennis Meier, Jeff Kampwerth, Tim Richter.  Nay – None

Dr. Foutch recognized Blake Markus for his ability to help provide guidance to his classmates.  He is always willing to go the extra mile to help improve the world around him. He is an extremely respectful student who cares deeply about our school and I feel that he should be congratulated for his efforts. Blake’s parents are Cari and Kent Markus.

 

Mr. Meyer updated the BOE with the current outstanding student fees, provided by Melinda.  He also presented the list of employee evaluations that will be happening during the current school year.  The Illinois School Code requires that we hold an annual review of our Crisis Management Plan and conduct safety drills with local law enforcement and emergency units.  We held the meeting of the Crisis Management Team on Wednesday, August 29th and have been conducting these drills.  (Mrs. Voss serves as the Board of Education representative for this purpose.)  We had a Code Yellow evacuation drill on Wednesday, September 5th and all went well.  The Clinton County Sheriff’s Office participated in the Code Red Drill on Friday, September 7th.  The first of our normal fire drills that required participation of emergency personnel on site was held on Monday, September 10th.   Mr Meyer also presented an itemized salary compensation report for all certified employees.  This must be presented at a Board of Education meeting prior to October 1st each year.  It also requires a posting of this report and all collective bargaining agreements on school district websites. 

 

Mr. Dale Holtmann of Scheffel and Boyle Company presented the FY18 Audit Report.  He stated that all findings were fairly stated.  Our district is in a good financial state at this time.  A motion to approve FY18 Audit was made by Kruse, second by Kennedy.  Roll call vote: Aye –Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Dennis Meier, Jeff Kampwerth, Tim Richter.  Nay – None

 

Mr. Meyer reiterated the main points that Becky pointed out in the Budget Hearing.  We usually try to estimate projected revenues at low levels.  Recent legislation and all the unknowns that come with it have made even an estimated number difficult.  We know that Evidence Based Funding (EBF) figures and mandated categorical reimbursements will likely stay equivalent to last year and we may even “catch up” with some payments from FY18, but we often do not budget them.  Estimated expenditures are usually budgeted at high levels for the upcoming year and we include the potential for unexpected circumstances.  As other years, we are making increased efforts at looking to save in even the smallest of locations.  Our staff is pretty frugal and our efforts to hold spending will continue.  A motion to approve FY19 Budget was made by Kennedy, second by Kampwerth.   Roll call vote: Aye –Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Dennis Meier, Jeff Kampwerth, Tim Richter.  Nay – None

 

Mr. Meyer reported that all three of the 18-19 Renovations and Building Additions continue to move forward in a manner close to the schedule.  Recent heavy rains have put us slightly behind, but all things continue to progress.  We also are beginning to develop an idea of where we might end up financially on the projects and our Site and Construction Fund and Operation Maintenance Fund by the end of the projects.  Todd Jones of FGM Architect briefly updated the BOE on the current status of all the projects.

 

The HVAC Project has been completed and all systems are operational.  We have had only minor issues concerning the balance of cooling in specific parts of the building and all seem to be much more complimentary of the more consistent nature of air conditioning provided in classrooms.  (Of course, winter months and heating consistency is still ahead.)  A motion for application for payment #4 from Hock Inc. in the amount of $365,690.79 this month was made by Voss, second by Kennedy.   Roll call vote: Aye –Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Dennis Meier, Jeff Kampwerth, Tim Richter.  Nay – None   We will have $88,757.95 balance to finish including retainage on the project. 

The Outdoor Renovations have been most affected by recent rain issues.  There is concern regarding the seeding of both practice field and the JV Baseball facility and its use next spring without a good grass cover.  The completion of the dirt work and elevation of the ditch area along south parking lot is also of concern.  This also needs dry weather for completion and then a good grass cover so as not to erode.  The completion of Baseball grandstands, Softball dugouts/grandstand, and JV Baseball dugouts will likely be completed by the mid-October target for completion given good weather.  The work on the culverts under parking lot and exit area has been completed and both buildings are effectively finished.  A motion to approve an application for payment #4 to Litteken Construction for $185,179.30 and a change order  was made by Kampwerth, second by Meier.  Roll call vote: Aye –Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Dennis Meier, Jeff Kampwerth, Tim Richter.  Nay – None This means a balance to finish with retainage of $376,171.21 on the project.  

Over the past few weeks, we are now seeing visible signs of major progress on the Building Additions.  Both the Band/Music Addition and the new Media Center are progressing with the footings, concrete floor, and walls emerging at the site.  The roughed in electricity and plumbing has been progressing as well as all other aspects of the project.  A motion to approve an application for payment #3 to Millenium Construction in the amount of $371,781.90 was made by Kennedy, second by Richter. Roll call vote: Aye –Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Dennis Meier, Jeff Kampwerth, Tim Richter.  Nay – None

 

It is time to purchase a new school vehicle.  The Expedition used at the school is now six years old with over 60,640 miles.  This vehicle is utilized for some of our larger need purposes (i.e. golf travel, Health Occupations clinicals, FFA travel, etc.)  We anticipate a larger trade-in expense and have budgeted a larger amount than normal for this purpose.  A motion to authorize to prepare specifications and seek bids for a new school vehicle was made by Voss, second by Richter.  Roll call vote: Aye –Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Dennis Meier, Jeff Kampwerth, Tim Richter.  Nay – None

 

A motion to employ Amber Kuhn as teacher aide pending all necessary requirements was made by Richter, second by Kennedy.  Roll call vote: Aye –Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Dennis Meier, Jeff Kampwerth, Tim Richter.  Nay – None

 

A motion to accept the resignation of Lauren Langhauser and Tiffany Decker as FBLA Co-Sponsors was made by Kennedy, second by Kruse.   Roll call vote: Aye –Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Dennis Meier, Jeff Kampwerth, Tim Richter.  Nay – None

 

A motion to employ Amanda Ringwald and Morgan Keck as FBLA Co-Sponsors was made by Kampwerth, second by Kruse.   Roll call vote: Aye –Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Dennis Meier, Jeff Kampwerth, Tim Richter.  Nay – None

 

PRINCIPAL’S REPORT:

 

Dr. Foutch informed the BOE that he had 2 SIP meetings and the discussion of a school-wide system that will be used to identify students that are “on track” to graduate college or career ready.  They also brainstormed ideas for how they could better meet the needs of those students who are currently not on track to graduate with the requisite skills to be successful after high school.  

 

There is a workshop scheduled for October 26th that will focus on the effective use of technology in the classroom.  It will give teachers an opportunity during this workshop to share their current instructional technology practices.  Dr. Foutch plans on structuring the October 26th workshop in a “breakout” format where there are several small in-services (covering a variety of topics) taking place on the same day.   The teachers will then get to choose which breakout session they would like to attend based on what content is the most relevant to their professional development needs. 

Dr. Foutch also expressed his concern on our current evaluation tools.  He is working on updating the evaluation system.

 

The board entered into closed session on a motion by Richter, second by Kruse to discuss personnel, legal issue, Superintendent employment and Technology Director employment.  Roll call vote: Aye –Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Dennis Meier, Jeff Kampwerth, Tim Richter.  Nay – None Motion carried at 8:24PM.

 

The board entered back into open session on a motion by Richter, second by Kruse.  Roll call vote: Aye –Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Dennis Meier, Jeff Kampwerth, Tim Richter.  Nay – None  Motion carried at 9:12PM.

 

The board adjourned the meeting on a motion by Voss; second by Kennedy at 9:13PM.    Roll call vote: Aye –Mike Nettemeier, Sean Kennedy, Mary Lou Voss, Amy Kruse, Dennis Meier, Jeff Kampwerth, Tim Richter.  Nay – None

 

 

           

Mike Nettemeier                       Tim Richter                     

Board President                                  Board Secretary