Community High School District #71

BOARD OF EDUCATION - REGULAR MEETING
Monday, March 20, 2017 7:00 PM

AGENDA

A special meeting of the Board of Education of Central Community High School was held on March 20, 2017 at 6:45PM in the boardroom to discuss 3rd party special transportation. Members present were Mike Nettemeier, Mary Lou Voss, Dennis Meier, Tina Winkeler, Mike Strieker (6:53), Kris Rickhoff (7:01)and Tim Richter (6:53) presided. Visitors included Sean Kennedy, Ami Shanafelt and Kelly Ross.The special meeting was adjourned at 7:06PM on a motion by Meier, second by Voss. Roll call vote: Aye -Mike Nettemeier, Mary Lou Voss, Dennis Meier, Tina Winkeler, Mike Strieker, Tim Richter, Kris Rickhoff. Nay - None

The regular meeting of the Board of Education of Central Community High School was held on March 20, 2017 at 7:06PM in the boardroom.

Members present were Mike Nettemeier, Mary Lou Voss, Dennis Meier, Tina Winkeler, Mike Strieker, Kris Rickhoff and Tim Richter presided. Visitors included Sean Kennedy, Jeff Kampwerth (8:05), Ami Shanafelt, Todd Jones and Kelly Ross.

The agenda was amended and approved on a motion by Voss, second by Winkeler. Roll call vote: Aye -Mike Nettemeier, Mary Lou Voss, Dennis Meier, Tina Winkeler, Mike Strieker, Tim Richter, Kris Rickhoff. Nay - None

The minutes of the previous meeting were reviewed and approved on a motion by Voss, second by Meier. Roll call vote: Aye -Mike Nettemeier, Mary Lou Voss, Dennis Meier, Tina Winkeler, Mike Strieker, Tim Richter, Kris Rickhoff. Nay - None

The financial report was reviewed and accepted on a motion by Voss, second by Strieker. Roll call vote: Aye -Mike Nettemeier, Mary Lou Voss, Dennis Meier, Tina Winkeler, Mike Strieker, Tim Richter, Kris Rickhoff. Nay - None

Mr. Meyer updated the BOE on the continuous effort to collect outstanding fees. Unfortunately the time is getting closer for these fees to be resolved and paid.

The best three months average daily attendance (ADA) for the 16-17 school year is 554.51 as compared to the 542.57 from the 15-16 school year. This means a direct correlation to an increase in General State Aid to be paid next year. We anticipate larger enrollment numbers next year as well and hope attendance rates stay high. Of course, given our formula situation along with the state being without a budget for over 1½ years, little explanation of new revenue sources, and a promise by the Governor to do everything in his power to freeze property tax levels... all could be bleak for an increase in funding at all. So many unknowns are present for our financial picture, it is truly a difficult time in education scenarios for the future.

We have recently received our annual Capital Credit reimbursement from the Clinton County Electric Cooperative in the amount of $3,907.87. This was for the 1991 calendar year. As a cooperative, each member receives the reimbursement based upon billing amounts for that year compared to the profits earned for that year.

In several strokes of bad luck, we have had a few items within the facility break down on us. First, we have two of the four hot food wells in the west line of the cafeteria stop working. Due to age and the lack of feasible repair, it is going to be prudent to replace and purchase a new serving station. We are looking at different vendors, but this figures to be about $5000 in cost to us. Second, the outdoor surface on the Baseball Batting cage was destroyed by wear, tear, and age. We received several quotes but the best was to replace the length and width at a cost of $3,750. And third, difficulties with the sound system in the gymnasium continue to persist. We have begun seeking some cost proposals to repair or replace necessary parts of that system. This might be

completed in a joint venture with the PAWS Organization. Maintaining a facility of our size and nature can sometimes become expensive.

We are in the process of preparing signage and a stone name monument for Allen Warnecke Field. This has also been a joint venture and will be placed outside of the fenced areas along the 1st Base line and entry drive. Much of the components of this are being donated.

The Technology Team will be hosting two Public Forums on the One-to-One Chromebook Initiative in conjunction with Parent Teacher Conferences on Tuesday, March 21^st. One will be at 6:00 P.M. and the other will begin at 7:30 P.M. with both held in the Commons Area. Parents can take an opportunity to visit their child's teachers and catch one of the sessions.

Mr. Meyer provided an update on procurement of services for the projects we want to complete during the Summer of 2017. Most of these are minor in nature and can be completed by requesting proposals through various vendors. We are working on several of those at this time and waiting on a few from vendors. One of them is the completion of the resurface, paint, and refinish of West Gym floor. There are only a few vendors that provide these services. Since we have utilized Knox Floor Refinishing over the past few years and been happy with the results, we would prefer to stay with them. Knox works with two other providers to sand down the floor (Veteran Flooring) and to paint the surface (Designs Unlimited). These vendors work in coordination with one another and Mr. Knox has given us a total proposal for all services. A motion to approve finishing of gym floors by Knox Floor Refinishing not to exceed $20,120 was made by Strieker, second by Meier. Roll call vote: Aye -Mike Nettemeier, Mary Lou Voss, Dennis Meier, Tina Winkeler, Mike Strieker, Tim Richter, Kris Rickhoff. Nay - None

Also discussed was the necessary upgrade to our surveillance system. This upgrade has been recommended by our provider (CTS Technology Solutions, Inc.) for a few years. It has now become a necessity since the wireless distance PTZ camera in our parking lot is no longer operational and no new camera can be placed on our Windows XP server. (It is difficult to believe that the system is already nine years old.) The upgrade proposed by CTS will include a new four-part (each 16 channel) recording server, ethernet switch, wireless equipment, four new stationary cameras to replace the original PTZ unit, and all other materials and installation. We may also qualify for HLS funds on this project if we file for an amendment to the ten-year survey. A motion to approve upgrade to surveillance system with CTS for $11578 which could be a health life safety amendment was made by Voss, second by Rickhoff. Roll call vote: Aye -Mike Nettemeier, Mary Lou Voss, Dennis Meier, Tina Winkeler, Mike Strieker, Tim Richter, Kris Rickhoff. Nay - None

Mr. Todd Jones of FGM Architects updated the BOE with information on the potential 18-19 Renovations and Building Additions. He is finalizing the cost estimates and planning information for the rooftop HVAC systems, with a preliminary estimate of $930,000.0 He will be back at a later date to present the other preliminary designs and estimates for the outdoor facility renovations and building additions.

After Mr. Meyer reviewed the specifications for special transportation services, and holding our Third-Party Contract Hearing prior to the regular meeting, a motion was made approve specs and letting of bids for special transportation by Richter, second by Rickhoff. Roll call vote: Aye -Mike Nettemeier, Mary Lou Voss, Dennis Meier, Tina Winkeler, Mike Strieker, Tim Richter, Kris Rickhoff. Nay - None

Several months ago, the Board authorized the development of specifications and letting of bids on a new riding lawn mower for our lawn and grounds. Unfortunately, we have received only one submittal. The good news is that it is a competitive pricing along with being the same vendor and model as we have been using for the past twelve years. A motion to approve the purchase of mower from Riechmann for $8000 was made by Meier, second by Voss. Roll call vote: Aye -Mike Nettemeier, Mary Lou Voss, Dennis Meier, Tina Winkeler, Mike Strieker, Tim Richter, Kris Rickhoff. Nay - None

A motion to set BOE Organizational meeting for April 25th at 7PM was made by Rickhoff, second by Meier. Roll call vote: Aye -Mike Nettemeier, Mary Lou Voss, Dennis Meier, Tina Winkeler, Mike Strieker, Tim Richter, Kris Rickhoff. Nay - None

A motion to approve amended 2016-17 school calendar was made by Winkeler, second by Meier. Roll call vote: Aye -Mike Nettemeier, Mary Lou Voss, Dennis Meier, Tina Winkeler, Mike Strieker, Tim Richter, Kris Rickhoff. Nay - None

A motion to approve 2017-18 school calendar was made by Strieker, second by Richter. Roll call vote: Aye -Mike Nettemeier, Mary Lou Voss, Dennis Meier, Tina Winkeler, Mike Strieker, Tim Richter, Kris Rickhoff. Nay - None

A motion to reemploy all certified personnel as presented for 2017-18 was made by Voss, second by Strieker. Roll call vote: Aye -Mike Nettemeier, Mary Lou Voss, Dennis Meier, Tina Winkeler, Mike Strieker, Tim Richter, Kris Rickhoff. Nay - None

A motion to reemploy all non-certified personnel as presented for 2017-18 was made by Richter, second by Winkeler. Roll call vote: Aye -Mike Nettemeier, Mary Lou Voss, Dennis Meier, Tina Winkeler, Mike Strieker, Tim Richter, Kris Rickhoff. Nay - None

A motion to reemploy all extra duty personnel as presented for 2017-18 was made by Richter, second by Winkeler. Roll call vote: Aye -Mike Nettemeier, Mary Lou Voss, Dennis Meier, Tina Winkeler, Mike Strieker, Tim Richter, Kris Rickhoff. Nay - None

The established hourly wage rates for all non-certified employees will expire at the conclusion of the fiscal year. A motion to authorize Mr. Meyer to determine increases for non-certified personnel was made by Winkeler, second by Rickhoff. Roll call vote: Aye -Mike Nettemeier, Mary Lou Voss, Dennis Meier, Tina Winkeler, Mike Strieker, Tim Richter, Kris Rickhoff. Nay - None

A motion to employ Christa Wessel as new art instructor for 17-18 pending all necessary requirements are met was made by Strieker, second by Richter. Roll call vote: Aye -Mike Nettemeier, Dennis Meier, Tina Winkeler, Mike Strieker, Tim Richter, Kris Rickhoff. Abstain - Mary Lou Voss. Nay - None

A motion to employ Stacy Boruff for School Nurse/Health Occupations Instructor for 17-18 pending all necessary requirements are met was made by Voss, second by Meier. Roll call vote: Aye -Mary Lou Voss, Dennis Meier, Tina Winkeler, Mike Strieker, Tim Richter, Kris Rickhoff. Abstain - Mike Nettemeier. Nay - None

A motion to employ Jennifer Butler as special ed aide pending all necessary requirements are met was made by Rickhoff, second by Winkeler. Roll call vote: Aye -Mike Nettemeier, Mary Lou Voss, Dennis Meier, Tina Winkeler, Mike Strieker, Tim Richter, Kris Rickhoff. Nay - None

A motion to accept retirement letter from Mrs. Carol Bequette was made by Strieker, second by Winkeler. Roll call vote: Aye -Mike Nettemeier, Mary Lou Voss, Dennis Meier, Tina Winkeler, Mike Strieker, Tim Richter, Kris Rickhoff. Nay - None

A motion to approve resignation of Dave Thomas, assistant boys basketball coach was made by Voss, second by Meier. Roll call vote: Aye -Mike Nettemeier, Mary Lou Voss, Dennis Meier, Tina Winkeler, Mike Strieker, Tim Richter, Kris Rickhoff. Nay - None

A motion to adopt and abide by the Constitution, By-laws, Terms and Conditions, and Administrative Procedures, Guidelines, and Policies of the Association for the 2017-2018 school term was made by Rickhoff, second by Richter. Roll call vote: Aye -Mike Nettemeier, Mary Lou Voss, Dennis Meier, Tina Winkeler, Mike Strieker, Tim Richter, Kris Rickhoff. Nay - None

PRINCIPAL'S REPORT:

English students in Honors English III and Pop Culture participated in the annual Read Across America Dr. Seuss event on March 2, 2017. Mrs. Ami Shanafelt chaperoned 50 Honors English III students to Aviston Elementary School, District 12 Elementary in Breese and Beckemeyer, and the two campus of All Saints Academy. Mrs. Katie Florczyk chaperoned 51 Honors English II students to the elementary schools in Albers, Bartelso, Damiansville, Germantown, and St. Rose. CHS students in these classes read Dr. Seuss classics to students in grades pre-K through 4^th, planned a variety of educational activities to complement the reading of the books, and shared their love for reading with the students. Appearances were also made at each school by The Cat in the Hat and Thing 1 and Thing 2. For the Central students, it was a great experience in planning a lesson and developing age appropriate activities for the class they were assigned to teach.

The student handbook review committee hasn't completed their task of reviewing the student handbook. We scheduled three meetings and our last will be Thursday, March 23^rd. Each meeting normally has 2 - 2 ½ hour discussions scheduled to work on the handbook.

Congratulations to Central's Pit Crew Cheering Section Committee for being selected as one of four finalist invited to the 3A/4A tournament! Sandberg High School were this year's winners!! Last year the Pit Crew won the banner for 1A/2A.

The board entered into executive session on a motion by Richter, second by Voss at 9:23PM to discuss the superintendent's evaluation and extended sick leave for personnel. Roll call vote: Aye -Mike Nettemeier, Mary Lou Voss, Dennis Meier, Tina Winkeler, Mike Strieker, Tim Richter, Kris Rickhoff. Nay - None

The board entered back into open session on a motion at 9:44PM by Richter, second by Meier. Roll call vote: Aye -Mike Nettemeier, Mary Lou Voss, Dennis Meier, Tina Winkeler, Mike Strieker, Tim Richter, Kris Rickhoff. Nay - None

The board adjourned at 9:45 PM on a motion by Voss; second by Richter. Roll call vote: Aye -Mike Nettemeier, Mary Lou Voss, Dennis Meier, Tina Winkeler, Mike Strieker, Tim Richter, Kris Rickhoff. Nay - None